Project Manager - HCP Contract Operations and Planning

Spectraforce Technologies; Mettawa (IL); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Spectraforce Technologies in Mettawa, IL is seeking a Project Manager to lead HCP Contract Operations and Planning. You will coordinate with International Immunology Marketing, external experts, and internal stakeholders to ensure structured planning and on-time execution.

The role emphasizes cross-functional collaboration, data-driven decision making, and process optimization. A Bachelor’s degree and 3–5 years of project management experience are required, with hybrid onsite/remote work

Qualifications

• Bachelor's Degree and minimum of 3-5 years of experience in project management.
• A track record of planning, executing and delivering results for complex and cross‑functional projects.
• Strong problem‑solving skills and the ability to design and execute projects.
• Effective interpersonal relationship‑building and influencing skills.
• Ability to effectively communicate and partner with multiple cross‑functional stakeholders in a global, multi‑cultural business environment.
• Ability to manage multiple priorities and work independently and simultaneously.
• Strong technical mindset with a knack for understanding and applying technical solutions to business challenges.
• Highly analytical with the ability to leverage data‑driven insights for process optimization and decision‑making.

Responsibilities

• External Expert Consulting plan: Develop an EE consulting plan across stakeholder groups, utilizing analytical insights to drive strategic engagement.
• External Expert database: Maintain and update EE engagement databases based on stakeholder inputs.
• EE Consultant contracts: Submit requests and monitor the status of contracts for each EE who has confirmed participation with a business owner.
• Activity closing and payments: Submit all documentation for meeting closing by CCG and for final HCP services payment.
• Other responsibilities: May include Sponsorships, Exhibit and Membership applications in the future for the Commercial teams.

Skills

Effective communication

Organizational skills

SmartSheet/Excel

Problem-solving

Cross-functional coordination

Education

Bachelor's Degree in related field

Tools

iHub system

Job description

Job Title

Project Manager - HCP Contract Operations and Planning

Location

Mettawa, IL 60045 - Hybrid Required - 3 Days Onsite / 2 Remote

Duration

9-12 months with possibility for extension, based on performance and business needs

Position Summary

The Project Manager will ensure excellent physician engagement experiences for external experts and internal stakeholders through well‑organized planning and execution, partnering with marketing teams.

Key Skills and Experience

• Effective communication skills to manage customers (HCPs, affiliates, and marketing team members) and to report on process status; ability to customize and adapt to multiple team needs.
• Strong organizational skills, experience with SmartSheet/Excel.
• Strong problem‑solving and prioritization skills.
• A track record of planning, executing and delivering results for complex and cross‑functional projects.
• Developing tracking systems/process optimization in a collaborative environment.

Required Experience

• Bachelor's Degree and minimum of 3-5 years of experience in project management.
• A track record of planning, executing and delivering results for complex and cross‑functional projects.
• Strong problem‑solving skills and the ability to design and execute projects.
• Effective interpersonal relationship‑building and influencing skills.
• Ability to effectively communicate and partner with multiple cross‑functional stakeholders in a global, multi‑cultural business environment.
• Ability to manage multiple priorities and work independently and simultaneously.
• Strong technical mindset with a knack for understanding and applying technical solutions to business challenges.
• Highly analytical with the ability to leverage data‑driven insights for process optimization and decision‑making.

The Role

• Project Manager (PM) to work on HCP Contracting across International Immunology Marketing, including External Expert (EE) Engagement initiatives/meetings.
• Goal is to ensure excellent physician engagement experiences for external experts and internal stakeholders through well‑organized planning and execution, partnering with the marketing teams to deliver upon such.
• Provide dedicated project management support for EE initiatives, including advisory boards and HCP consultations (small groups and 1:1s).
• Collaborative, cross‑functional environment; manage complexity, wear many hats, and be a connector and inclusive people person. A technical mindset and an analytical approach to problem‑solving and process optimization will be highly valued.

Responsibilities

• External Expert Consulting plan: Develop an EE consulting plan across stakeholder groups, utilizing analytical insights to drive strategic engagement. Submit consulting plans in the iHub system and get approval. Submit revisions to consulting plans in iHub as needed.
• External Expert database: Maintain and update EE engagement databases based on stakeholder inputs. Advise EE participation based on tracking data, including previous time to execute contracts, exception requests from certain institutions, etc.
• EE Consultant contracts: Submit requests and monitor the status of contracts for each EE who has confirmed participation with a business owner. Ensure responsive communication with the External Expert and keep the business owner informed. Address HQ/affiliate questions regarding the contract for any EE. Meet with the Central Consultancy Group (CCG) weekly to ensure progress. Conduct ad‑hoc meetings with account management, compliance, events logistics, etc., to address contracting issues.
• Activity closing and payments: Submit all documentation for meeting closing by CCG and for final HCP services payment. Address payment inquiries/issues with CCG regularly.
• Other responsibilities: May include Sponsorships, Exhibit and Membership applications in the future for the Commercial teams. Further responsibilities will be scoped as demand is further assessed and processes refined.