Project Manager

Evolution Health Group; Pearl River, Northern (NY, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Evolution Health Group in New York City is seeking a Project Manager to lead project planning, execution, and delivery for medical communications initiatives, ensuring on-time, on-spec, and on-budget results.

You will coordinate with Account Management, Medical, Editorial, Creative, and Operations teams, draft client updates, manage timelines, and oversee MLR/PRC submissions and quality controls.

Qualifications

• Bachelor’s degree in marketing, communications, or related field.
• Minimum of 3 years’ experience in program management preferably in a medical communication agency setting within the pharmaceutical arena.
• Basic to intermediate skill level in Microsoft Office Suite, Word, Excel, and Outlook.

Responsibilities

• Defines project scope, timeline, and milestones with the Account and Project Coordination team.
• Leads kickoff meetings and maintains client status updates.
• Manages project coordinators and coordinates interdepartmental collaboration.
• Ensures compliance with AMA, OIG, PhRMA and ACCME guidelines.
• Monitors budgets, proposals, SOWs, and invoice reconciliation.
• Maintains files and handles administrative responsibilities.

Skills

Project management

Stakeholder communication

Education

Bachelor’s degree in marketing, communications, or related field

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Evolution Health Group is a full-service, integrated healthcare communications agency which has broad strategic capabilities and consists of 4 main divisions, Evolution Medical Communications (experts in promotional medical education; including P2P engagement strategy from pre-launch to LOE), Maestro360 (experts in program execution of meetings, events and conventions), blulava (experts with respect to optimizing the customer engagement experience) and Darwin Academy (dedicated to providing novel, interactive peer to peer education).

We have been evolving (no pun intended) and growing for 15 years. We pride ourselves on inspiring clients and working with transformative therapies. We are proud of our diverse culture that inspires great work. EHG offers comprehensive benefits, cutting edge technology, snacks, an office center with many amenities, social action opportunities and discount programs. Evolve with us (pun intended) and take the next step to boost your career.
Job Title: Project Manager
Reports to: Account Manager

Job Purpose:

The Project Manager (PM) is responsible for all project planning, management and tracking from inception to completion to ensure delivery of projects is on-time, on-specification, and on-budget. The PM manages a project from kickoff to postmortem, working directly with the Account Management team, the client, and internal agency stakeholder to clarify program design, execution, and logistical details. The PM executes the strategy that supports service delivery excellence, client profitability and client satisfaction, and makes use of best practices across all project and client accounts.

Primary Duties and Responsibilities:

• Works with the Account and Project Coordination team to define project scope, project specs, and project timeline; develops timelines and manages updates.
• Ensures client objectives are followed and met throughout the project development and delivery process.
• Maintains a proficient level of brand(s) knowledge.
• Leads project kick-off meetings within the agency and with external vendors, as appropriate.
• Prepares internal status agendas and leads internal agency status; prepares client status agendas for review, participates in or co-leads client status meetings, captures notes, and drafts recaps.
• Manages Project Coordinator(s) workload and supports career growth and skill development.
• Collaborates with the Medical, Editorial, Creative, and Operations teams in the delivery of programs to ensure all internal stakeholders have a full understanding of the project scope, deliverables, and due dates.
• Thinks strategically and takes a proactive approach to problem-solving; flags potential project pitfalls and/or quality issues; assists in problem resolution and collaborates with team members to initiate solutions.
• Manages MLR/PRC submission process working with Project Coordinator/Traffic; leads communications with MLR/PRC team as appropriate; understands submission process and compliance requirements, reporting and documentation.
• Participates in resource planning sessions, works with other department leads to prioritize work, fills resource gaps and anticipates future resource needs.
• Communicates effectively and efficiently with internal and external stakeholders.
• Serves as day-to-day contact with KOL/faculty; drafts KOL/faculty communications; supports KOL contracting.
• Reviews own and Project Coordinator’s work for quality and accuracy, ensures all quality control measures (e.g., editorial review, graphics review) are completed within the standard operating procedures.
• Supports financial management, development of proposals and SOWs, manages budget tracking, including tracking of external invoices, runs Replicon reports, and leads reconciliation process.
• Develops client communications and supportive program materials (ie, invitations, consultant contracts, confirmations, etc.).
• Maintains electronic and paper files for all projects.
• Executes all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.
• Understands the regulations/guidelines of the AMA, OIG, PhRMA and ACCME regarding the development of promotional and educational programming.

Qualifications:

• Bachelor’s degree in marketing, communications, or related field.
• Minimum of 3 years’ experience in program management preferably in a medical communication agency setting within the pharmaceutical arena.
• Basic to intermediate skill level in Microsoft Office Suite, Word, Excel, and Outlook.
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