Project Manager

Spectraforce Technologies, Inc.; Mettawa (IL); Remote; USD 95,000 - 120,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a detail-oriented Project Manager (Non-IT) to oversee the global review, approval, and lifecycle management of promotional materials.

This remote role requires strong organizational skills and collaboration with internal brand teams and external agencies to ensure regulatory compliance and content reuse. The role emphasizes cross-functional leadership, adherence to MLR/PRC workflows, and expert use of Veeva Vault PromoMats to manage review routing and

Qualifications

• Education as stated in the job post.
• 3 to 5+ years of non-IT project management experience in regulated healthcare.
• Strong knowledge of MLR/PRC workflows and OEC standards.
• Hands-on experience with Veeva Vault PromoMats or similar EDMS.
• Ability to collaborate with internal brand teams and external agencies.

Responsibilities

• Ensure promotional materials are reviewed and approved by Medical, Regulatory, Compliance, Legal, and Ethics.
• Maintain audit-ready records of materials, reviews, decisions, and supporting docs.
• Lead content reuse initiatives with brand teams and agencies to maximize asset value.
• Coordinate cross-functional meetings and track progress across the review lifecycle.

Skills

Project Management (Non-IT)

Organizational Skills

Cross-Functional Relationship Building

Education

Bachelor's degree in Business, Marketing, Life Sciences, Communications, or a related field

Tools

Veeva Vault PromoMats

Job description

Job Title: Project Manager - Global Material / Content Review
Duration: 6+ months on W2
Work Model: Remote, central working hours
Role Overview:
Seeking a detail-oriented, non-IT Project Manager to oversee the global review, approval, and lifecycle management of promotional materials. This role requires exceptional organizational abilities and cross-functional collaboration to ensure regulatory compliance, maximize content reuse, and drive operational efficiency across internal brand teams and external agency partners.
Required Qualifications & Experience:

• Education: Bachelor's degree in Business, Marketing, Life Sciences, Communications, or a related field.
• Industry Experience: 3 to 5+ years of non-IT Project Management experience, ideally within the Pharmaceutical, Biotechnology, or highly regulated Healthcare sectors.
• Review Process Expertise: Strong understanding of Medical, Legal, and Regulatory (MLR) / Promotional Review Committee (PRC) workflows, compliance guidelines, and OEC (Office of Ethics and Compliance) standards.
• Technical Proficiency: Hands-on experience as a user or subject matter expert in Veeva Vault PromoMats (or similar electronic document management systems), including knowledge of review routing and approval workflows.
• Stakeholder & Agency Management: Proven track record of collaborating with internal brand teams and external creative agencies to drive project execution and content reuse.

Top Required Skills

• Project Management Experience (Non-IT): Demonstrated ability to manage complex workflows, timelines, and project lifecycles.
• Organizational Skills: Meticulous attention to detail with a strict "always audit-ready" mindset for documentation and compliance.
• Cross-Functional Relationship Building: Proven ability to collaborate and build consensus effectively with Medical, Regulatory, Compliance, Legal, brand teams, and creative agencies.

Core Responsibilities:
Compliance & Material Review

• Ensure all promotional materials are comprehensively reviewed and approved by cross-functional stakeholders (including Medical, Regulatory, Compliance, Legal, Ethics) in strict accordance with internal policies and applicable regulations.
• Perform final reviews of promotional materials to verify that all reviewer comments, required revisions, and agreed-upon changes have been accurately incorporated prior to final approval and release.
• Maintain an audit-ready environment by guaranteeing that all materials, review documentation, approvals, decisions, and supporting records are complete, properly documented, and readily accessible for inspections.

Content Reuse & Optimization Strategy

• Serve as the Subject Matter Expert (SME) in content reuse. Partner with brand teams and creative agencies to identify opportunities to leverage, adapt, or repurpose existing approved assets to support new projects and business objectives.
• Collaborate with Senior Project Managers to develop and implement standardized approaches that strengthen content reuse practices and improve the overall efficiency of the promotional review process.

Stakeholder Alignment & Process Management

• Coordinate and lead key cross-functional meetings, including concept discussions, elevation meetings, and strategy sessions, to address content questions, resolve outstanding issues, and establish clear next steps.
• Proactively monitor projects throughout the review lifecycle to identify potential delays, process challenges, or dependencies, and coordinate actionable solutions to maintain forward progress.
• Provide expert process guidance and operational support to all stakeholders participating in the approval process, ensuring a clear understanding of roles, responsibilities, timelines, and procedural requirements.
• Provide process coordination for local affiliate review activities, including materials for meetings, congresses, speaker training programs, and scientific engagement.
• Engage relevant subject matter experts (e.g., Ethics, Legal) as needed to ensure required perspectives are incorporated into key decisions.

Systems Management (Veeva Vault PromoMats)

• Act as the primary SME for Veeva Vault PromoMats, providing expert guidance on system functionality, established workflows, review routing, and approval processes.
• Deliver training, onboarding, and ongoing support to internal users and external partners (such as agencies and suppliers) to promote effective and consistent utilization of the platform.