Project Manager, Material Review – Marketing Operations

K3-Innovations, Inc.; Illinois; On-site; USD 85,000 - 105,000; Full time

Job summary

A leading pharmaceutical company seeks a skilled Project Manager, Material Review for Marketing Operations. This full-time position requires 5+ years of project management experience, preferably within the pharmaceutical industry. The role involves facilitating the review and approval of promotional materials, managing cross-functional stakeholders, and providing oversight during the Material Review Process. Ideal candidates will have strong interpersonal skills, familiarity with MLR processes, and proficiency in tools like Veeva PromoMats and Adobe Acrobat. Join a fast-paced team dedicated to supporting critical commercial initiatives.

Qualifications

• 5+ years of Project Management experience.
• Experience in the pharmaceutical industry.
• Understanding of MLR processes and policies.

Responsibilities

• Facilitate cross-functional review and approval of promotional materials.
• Manage stakeholders and advertising agencies.
• Provide project management and timeline oversight.

Skills

Project Management

Interpersonal skills

Analytical skills

Adaptability

Education

Bachelor’s degree in Business Management, Science, Education, or Communications

Tools

Adobe Acrobat

MS Word

MS Excel

MS PowerPoint

Smartsheets

Veeva PromoMats

Job description

Project Manager, Material Review – Marketing Operations

We are seeking an experienced Project Manager, Material Review (Marketing Operations) to support the end-to-end review, approval, and lifecycle management of promotional and non‑promotional materials in a fast‑paced pharmaceutical environment.

This role is critical to ensuring seamless collaboration across Medical, Regulatory, Commercial, Legal, Compliance, and external agency partners while maintaining compliance with MLR policies and timelines.

Key Responsibilities

• Facilitate cross‑functional review and approval of:
• Advertising materials
• Promotional materials
• Sales training materials
• Promotional labeling materials
• Manage cross‑functional stakeholders and advertising agencies
• Communicate material status clearly and consistently to all partners
• Provide tactical project management and timeline oversight through the Material Review Process (MRP)
• Support, consult, and train team members responsible for uploading and approving materials within MRP systems
• Ensure timely reviews by U.S. Commercial, Medical, Regulatory, and other key stakeholders
• Identify process improvements and share lessons learned across teams

Qualifications & Experience

• 5+ years of Project Management experience
• Bachelor’s degree in Business Management, Science, Education, Communications, or a related field
• Pharmaceutical industry experience
• Understanding of the MLR process, policies, and review systems
• Experience working with print and digital marketing materials
• Familiarity with Veeva PromoMats or similar review platforms
• Working knowledge of:
• Adobe Acrobat
• MS Word, Excel, PowerPoint
• Smartsheets
• Ability to quickly learn and adapt to new tools and systems

Top Skills for Success

• Strong project management skills with the ability to balance competing priorities
• Excellent interpersonal and collaboration skills
• Ability to forecast, prioritize, multitask, and manage multiple projects under tight deadlines
• Experience identifying and applying process improvements and lessons learned
• Strong analytical, measurement, and reporting capabilities
• Adaptability in a fast‑changing, regulated environment

Why This Role

• High‑impact role within Marketing Operations
• Exposure to cross‑functional leadership and agency collaboration
• Opportunity to work within a structured, compliance‑driven environment
• Fast‑paced, dynamic work supporting critical commercial initiatives

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Project Management