Material Review Manager

SPECTRAFORCE; United States; On-site; USD 96,000 - 152,000; Part time

Job summary

Spectraforce is seeking a Global Material Review / Content Project Manager to oversee the global review, approval, and lifecycle management of promotional materials. This role emphasizes regulatory compliance, cross-functional collaboration with internal brand teams and external agencies, and driving content reuse.

The ideal candidate brings 3–5+ years in non-IT project management within highly regulated sectors, hands-on experience with Veeva Vault PromoMats, and strong organizational skills.

Qualifications

• 3–5+ years of non-IT Project Management experience in regulated sectors.
• Strong understanding of cross-functional workflows and timelines.
• Hands-on experience with Veeva Vault PromoMats or similar systems.
• Experience coordinating with internal brand teams and external agencies.

Responsibilities

• Oversee global review, approval, and lifecycle management of promotional materials.
• Lead cross-functional meetings to align on content questions and next steps.
• Ensure audit-ready documentation and record-keeping for inspections.
• Provide SME guidance on content reuse and efficient review workflows.
• Deliver training and support for users and partners on the platform.

Skills

PM Experience (Non-IT)

Organizational Skills

Cross-Functional Collaboration

Education

Bachelor's degree (Business/Marketing/Life Sciences/Communications)

Tools

Veeva Vault PromoMats

Job description

Job Title: Global Material Review / Content Project Manager

Duration: 6+ months on W2

Role Overview:

Seeking a detail-oriented, non-IT Project Manager to oversee the global review, approval, and lifecycle management of promotional materials. This role requires exceptional organizational abilities and cross-functional collaboration to ensure regulatory compliance, maximize content reuse, and drive operational efficiency across internal brand teams and external agency partners.

Required Qualifications & Experience:

• Education: Bachelor’s degree in Business, Marketing, Life Sciences, Communications, or a related field.
• Industry Experience: 3 to 5+ years of non-IT Project Management experience, ideally within the Pharmaceutical, Biotechnology, or highly regulated Healthcare sectors.
• Review Process Expertise: Strong understanding of Medical, Legal, and Regulatory (MLR) / Promotional Review Committee (PRC) workflows, compliance guidelines, and OEC (Office of Ethics and Compliance) standards.
• Technical Proficiency: Hands-on experience as a user or subject matter expert in Veeva Vault PromoMats (or similar electronic document management systems), including knowledge of review routing and approval workflows.
• Stakeholder & Agency Management: Proven track record of collaborating with internal brand teams and external creative agencies to drive project execution and content reuse.

Top Required Skills

• Project Management Experience (Non-IT): Demonstrated ability to manage complex workflows, timelines, and project lifecycles.
• Organizational Skills: Meticulous attention to detail with a strict "always audit-ready" mindset for documentation and compliance.
• Cross-Functional Relationship Building: Proven ability to collaborate and build consensus effectively with Medical, Regulatory, Compliance, Legal, brand teams, and creative agencies.

Core Responsibilities:

Compliance & Material Review

• Ensure all promotional materials are comprehensively reviewed and approved by cross-functional stakeholders (including Medical, Regulatory, Compliance, Legal, and Ethics) in strict accordance with internal policies and applicable regulations.
• Perform final reviews of promotional materials to verify that all reviewer comments, required revisions, and agreed-upon changes have been accurately incorporated prior to final approval and release.
• Maintain an audit-ready environment by guaranteeing that all materials, review documentation, approvals, decisions, and supporting records are complete, properly documented, and readily accessible for inspections.
• Serve as the Subject Matter Expert (SME) in content reuse. Partner with brand teams and creative agencies to identify opportunities to leverage, adapt, or repurpose existing approved assets to support new projects and business objectives.
• Collaborate with Senior Project Managers to develop and implement standardized approaches that strengthen content reuse practices and improve the overall efficiency of the promotional review process.

Stakeholder Alignment & Process Management

• Coordinate and lead key cross-functional meetings, including concept discussions, elevation meetings, and strategy sessions, to address content questions, resolve outstanding issues, and establish clear next steps.
• Proactively monitor projects throughout the review lifecycle to identify potential delays, process challenges, or dependencies, and coordinate actionable solutions to maintain forward progress.
• Provide expert process guidance and operational support to all stakeholders participating in the approval process, ensuring a clear understanding of roles, responsibilities, timelines, and procedural requirements.
• Provide process coordination for local affiliate review activities, including materials for meetings, congresses, speaker training programs, and scientific engagement.
• Engage relevant subject matter experts (e.g., Ethics, Legal) as needed to ensure required perspectives are incorporated into key decisions.
• Act as the primary SME for Veeva Vault PromoMats, providing expert guidance on system functionality, established workflows, review routing, and approval processes.
• Deliver training, onboarding, and ongoing support to internal users and external partners (such as agencies and suppliers) to promote effective and consistent utilization of the platform.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.