Project Management Assistant: Admin & Coordination Pro

Nabholz Construction Services; Franklin (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Job summary

Nabholz Construction Services in Franklin, TN seeks a Project Manager Assistant to support project managers with data entry, document prep, logging, and distribution. You will also handle clerical tasks, prepare reports, and assist with travel and RFQ/RFP processes.

The role requires 1–2 years of related training and at least 2 years administrative experience, plus proficiency in Microsoft Office, Timberline, and Procore. Strong communication skills and confidentiality are essential.

Qualifications

• 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
• Proficient in Microsoft Office.
• Experience with Timberline Gold Accounting (EIS & Job Cost).
• Experience with Procore Project Management software.
• Maintain organization of department files.
• Provide computer software support to PMs.
• Excellent written and oral communication skills.

Responsibilities

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Prepare, receive, and distribute letters, reports, correspondence, and perform other clerical duties; maintain confidentiality.
• Handle mail deliveries and routing of paperless invoices in accounting system.
• Lead travel arrangements and assist with RFQ/RFP production.
• Assist with distributing marketing materials and coordinating events.

Skills

Microsoft Office

Excellent communication

Provide computer software support

Knowledge of office routines

Timberline Gold Accounting

Procore Project Management

Education

1-2 years business or technical training + 2 years administrative experience

Tools

Timberline Gold Accounting (E.I.S. & Job Cost)

Procore Project Management

Job description

Nabholz Construction Services in Franklin, TN seeks a Project Manager Assistant to support project managers with data entry, document prep, logging, and distribution. You will also handle clerical tasks, prepare reports, and assist with travel and RFQ/RFP processes.

The role requires 1–2 years of related training and at least 2 years administrative experience, plus proficiency in Microsoft Office, Timberline, and Procore. Strong communication skills and confidentiality are essential.