Project Manager Assistant

Nabholz Construction Services; Franklin (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Job summary

Nabholz Construction Services in Franklin, TN seeks a Project Manager Assistant to support project managers with data entry, document prep, logging, and distribution. You will also handle clerical tasks, prepare reports, and assist with travel and RFQ/RFP processes.

The role requires 1–2 years of related training and at least 2 years administrative experience, plus proficiency in Microsoft Office, Timberline, and Procore. Strong communication skills and confidentiality are essential.

Qualifications

• 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
• Proficient in Microsoft Office.
• Experience with Timberline Gold Accounting (EIS & Job Cost).
• Experience with Procore Project Management software.
• Maintain organization of department files.
• Provide computer software support to PMs.
• Excellent written and oral communication skills.

Responsibilities

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Prepare, receive, and distribute letters, reports, correspondence, and perform other clerical duties; maintain confidentiality.
• Handle mail deliveries and routing of paperless invoices in accounting system.
• Lead travel arrangements and assist with RFQ/RFP production.
• Assist with distributing marketing materials and coordinating events.

Skills

Microsoft Office

Excellent communication

Provide computer software support

Knowledge of office routines

Timberline Gold Accounting

Procore Project Management

Education

1-2 years business or technical training + 2 years administrative experience

Tools

Timberline Gold Accounting (E.I.S. & Job Cost)

Procore Project Management

Job description

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,700 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

Project Manager Assistant (PMA) are responsible for various project support activities as directed by Project Managers including data entry, document preparation, document logging, distribution, telephone support, and other tasks. PMAs shall support other assistants during workload peaks as directed by their Supervisor.

Essential Duties and Responsibilities :

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Prepare and compose letters, reports, correspondence, and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.
• Prepare, receive, and distribute postal deliveries, UPS deliveries, FedEx deliveries, and Plan Room deliveries.
• AIA Documents Program.
• Point of contact for subcontractor registration/classification.
• Receive paper invoices, scan, code, and route paperless invoices in accounting system.
• Run/provide monthly financial reports.
• Assist with monthly project status reports.
• Assist with monthly expense reports.
• Lead or make travel arrangements.
• Assist with RFQ/RFP production.
• Assist with distributing marketing materials.
• Coordinate marketing events.
• Participate in special activities, committees and events as requested.
• This job is safety sensitive for medical marijuana purposes.
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess, and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned.

Education/Skill Requirements :

• Educational and experience requirements include 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
• Microsoft Office.
• Timberline Gold Accounting (E.I.S. & Job Cost modules).
• Procore Project Management software.
• Maintain organization of department files.
• Provide computer software support to PM’s.
• Participate in special activities, committees and events as requested.
• Attend training sessions & seminars.
• Excellent communication (written and oral) skills required.
• Knowledge of office routines and business machines.

Physical Demands :

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

Work environment :

• Office, job site, job trailer, or field office.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state, or local laws.

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

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