Project & Logistics Coordinator

Level Crane Systems; Irvine (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

Level Crane Systems is seeking an Admin and Project Support Specialist to keep day-to-day operations running smoothly. You will coordinate a portfolio of roughly 20 active projects, handle order entry, manage insurance and compliance documentation, provide general office support, and make sure inbound leads reach the sales team quickly.

This person is the organizational hub between the office, operations, the sales team, customers, and outside vendors. This is a support and coordination role.

Qualifications

• Bachelor's degree required, preferably in Business, Business Administration, Operations Management, Marketing, or a related field.
• 2+ years of experience in administrative support, office coordination, order entry, or project coordination.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, priorities, and deadlines at once.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with CRM software.

Responsibilities

• Maintain project boards, schedules, and task lists for ~20 active projects.
• Schedule trucking, crane rentals, lifts, and other equipment.
• Coordinate project dates among customers, field crews, vendors, and the sales team.
• Track milestones, deliveries, and documentation; flag delays to the Operations Manager.
• Gather and organize project paperwork including submittals, site access requirements, safety documents, and sign-offs.
• Send weekly project status updates to internal stakeholders.
• Follow up with customers after project completion to request testimonials and identify repeat business.

Skills

Organizational skills

CRM software

Microsoft Office

Google Workspace

Communication skills

Experience in administrative support

Education

Bachelor's degree in Business Administration

Tools

CRM software

ERP software

Project management software

Job description

Level Crane Systems is seeking an Admin and Project Support Specialist to keep day-to-day operations running smoothly. You will coordinate a portfolio of roughly 20 active projects, handle order entry, manage insurance and compliance documentation, provide general office support, and make sure inbound leads reach the sales team quickly.

This person is the organizational hub between the office, operations, the sales team, customers, and outside vendors. This is a support and coordination role.