Admin and Project Support Specialist

The Contractor Consultants; Irvine (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Level Crane Systems is seeking an Admin and Project Support Specialist to streamline project logistics and operations across multiple crane projects. You will coordinate trucking, rentals, COIs, order entry in ERP, and CRM data synchronization to keep operations aligned with sales and clients.

This in-office, full-time role requires a bachelor's degree and 2+ years in admin/project coordination, with proficiency in Microsoft Office, Google Workspace, and CRM systems.

Qualifications

• Bachelor's degree preferred in business administration, operations, or related field.
• Minimum 2 years in administrative support or project coordination.
• Proficiency with MS Office, Google Workspace, and CRM systems.
• Strong organization with ability to balance multiple priorities.

Responsibilities

• Coordinate project milestones, schedules, and logistics for ~20 active projects.
• Enter orders into ERP and synchronize CRM data with internal systems.
• Manage COIs, prequalifications, and vendor onboarding documentation.
• Route inquiries via channels to the sales team and support onboarding.
• Organize submittals, safety sign-offs, and site access paperwork.

Skills

Bachelor's degree in related field

Strong organizational skills

Excellent verbal communication

Proficiency with Microsoft Office & G-

CRM systems proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

CRM systems

ERP platforms

Project management software

Job description

Admin and Project Support Specialist – Streamline Project Logistics and Operations for Level Crane Systems

Job Overview

• Company: Level Crane Systems
• Salary/Pay Rate: $25 – $35 per hour, depending on experience
• Location: In-office
• Job/Employment Type: Full Time
• Mandatory Licences & Certifications: None Required

The Opportunity

You will serve as the central organizational hub, ensuring day-to-day operations and project workflows run seamlessly across our business units. In this role, you will coordinate critical logistics, vendor compliance, and order fulfillment for roughly 20 active crane and material handling projects. Your attention to detail will directly support our operations team, sales representatives, and valued clients.

How You Will Make An Impact

• Coordinate project milestones, delivery schedules, and equipment rentals including trucking, mobile cranes, and lifts for roughly 20 active installations.
• Enter customer orders accurately into the ERP platform and synchronize accounts across CRM and internal databases.
• Manage compliance documentation, including Certificates of Insurance (COIs), customer prequalifications, and vendor onboarding requirements.
• Process and route inbound inquiries from digital channels, phone lines, and social platforms directly to designated sales team members.
• Organize vital project submittals, safety sign-offs, site access paperwork, and customer completion documentation.
• Maintain seamless internal operations by scheduling meetings, ordering supplies, and guiding onboarding checklists for new hires.

Required Qualifications & Experience

• Bachelor's degree, preferably in Business Administration, Operations Management, Marketing, or a related field.
• Minimum of 2 years of professional experience in administrative support, project coordination, order entry, or office management.
• Demonstrated proficiency using Microsoft Office, Google Workspace, and modern CRM systems.
• Strong organizational capability with proven ability to balance multiple priorities and operational deadlines simultaneously.
• Excellent verbal communication skills and a professional demeanor when answering customer and vendor phone calls.

Preferred Qualifications & Experience

• Direct experience utilizing ERP platforms and project management software.
• Familiarity with Certificates of Insurance (COIs), insurance renewals, and compliance tracking.
• Hands-on experience coordinating trucking, freight deliveries, or field service scheduling.
• Previous exposure working in an industrial manufacturing, construction, or material handling environment.

Compensation & Benefits

• Competitive hourly compensation ranging from $25 to $35 per hour based on prior experience.
• Comprehensive medical, dental, and vision insurance options.
• 401(k) retirement plan with company matching contributions.
• Paid time off including vacation, sick days, and company holidays.
• Supportive office environment with direct operational mentorship and long-term career stability.

About Us

Level Crane Systems is a premier provider of industrial overhead crane systems, hoists, and comprehensive material handling solutions. We deliver engineered lifting systems that elevate safety, productivity, and operational performance for demanding industrial facilities across the region.

Level Crane Systems is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.