Dynamic Projects & Admin Coordinator

The Contractor Consultants; Irvine (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Level Crane Systems is seeking an Admin and Project Support Specialist to streamline project logistics and operations across multiple crane projects. You will coordinate trucking, rentals, COIs, order entry in ERP, and CRM data synchronization to keep operations aligned with sales and clients.

This in-office, full-time role requires a bachelor's degree and 2+ years in admin/project coordination, with proficiency in Microsoft Office, Google Workspace, and CRM systems.

Qualifications

• Bachelor's degree preferred in business administration, operations, or related field.
• Minimum 2 years in administrative support or project coordination.
• Proficiency with MS Office, Google Workspace, and CRM systems.
• Strong organization with ability to balance multiple priorities.

Responsibilities

• Coordinate project milestones, schedules, and logistics for ~20 active projects.
• Enter orders into ERP and synchronize CRM data with internal systems.
• Manage COIs, prequalifications, and vendor onboarding documentation.
• Route inquiries via channels to the sales team and support onboarding.
• Organize submittals, safety sign-offs, and site access paperwork.

Skills

Bachelor's degree in related field

Strong organizational skills

Excellent verbal communication

Proficiency with Microsoft Office & G-

CRM systems proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

CRM systems

ERP platforms

Project management software

Job description

Level Crane Systems is seeking an Admin and Project Support Specialist to streamline project logistics and operations across multiple crane projects. You will coordinate trucking, rentals, COIs, order entry in ERP, and CRM data synchronization to keep operations aligned with sales and clients.

This in-office, full-time role requires a bachelor's degree and 2+ years in admin/project coordination, with proficiency in Microsoft Office, Google Workspace, and CRM systems.