Project Engineer - Document Control & Administration

Safework Inc; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Safework Inc in the Los Angeles area is seeking an experienced administrative professional to support construction and project controls. You will process RFIs, change orders, prepare statistical reports, meeting minutes, and maintain project files in a fast-paced environment.

DSA project experience is required. The ideal candidate has 3–5 years of administrative experience, strong Microsoft Office skills, excellent organization, and the ability to handle confidential information with tact and

Qualifications

• 3–5 years of administrative experience in a fast-paced office environment.
• Must be proficient with Microsoft Office.
• Strong organizational and interpersonal skills; ability to handle confidential documents.
• Attention to detail and ability to prepare reports and meeting notes.

Responsibilities

• Process RFIs, change orders, and other construction related documents.
• Provide administrative support by conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control
• Review, proofread, and edit documents.
• Preparing and documenting meeting minutes.
• Oversees the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
• Logs invoice data into program management software system. Assists Project Controls staff in preparing documents for District monthly reports and other project controls requirements.
• Communicate with applicable program construction and professional services vendors as needed.
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.
• Assists in contracts/task orders/purchase orders financial close out process.
• Coordinate arrangements for meetings and training as required.
• Other project support duties as assigned

Skills

Administrative experience

Interpersonal skills

Organizational skills

Diplomacy

Tools

Microsoft Office

Keyboarding

Job description

Safework Inc in the Los Angeles area is seeking an experienced administrative professional to support construction and project controls. You will process RFIs, change orders, prepare statistical reports, meeting minutes, and maintain project files in a fast-paced environment.

DSA project experience is required. The ideal candidate has 3–5 years of administrative experience, strong Microsoft Office skills, excellent organization, and the ability to handle confidential information with tact and