Project Engineer - Orange County

Safework; Los Angeles (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Safework in Los Angeles is seeking an organized Administrative Assistant to support project teams with document control, reporting, and office administration. You will process RFIs and invoices, prepare minutes, and help ensure project files are accurate and up to date.

The role requires 3–5 years in a fast-paced office, proficiency with Microsoft Office, strong interpersonal skills, and a proactive, diplomatic approach to confidential information.

Qualifications

• 3-5 years of administrative experience in a fast-paced office environment.
• Proficient with Microsoft Office
• Keyboarding/computer experience
• Strong organizational skills, knowledge of office administration
• High level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

Responsibilities

• Process RFIs, change orders, and other construction documents.
• Provide admin support by researching, preparing statistical reports, and handling information requests.
• Assist in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.
• Review, proofread, and edit documents.
• Prepare and document meeting minutes.
• Oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
• Log invoice data into program management software system. Assist Project Controls staff in preparing documents for District monthly reports and other project controls requirements.
• Communicate with applicable program construction and professional services vendors as needed.
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.
• Assist in contracts/task orders/purchase orders financial close out process.
• Coordinate arrangements for meetings and training as required.
• Other project support duties as assigned

Skills

Administrative experience

Microsoft Office

Keyboarding

Organizational skills

Interpersonal skills

Poise and diplomacy

Job description

Safework specializes in providing all aspects of construction management, project management, safety management and construction inspection. From the beginning of a project to the very end the Safework professionals are committed to the success of each project on which we work.

Our employees are the key to our success in providing professional services. What they contribute to our projects and to the company is much more than just doing a "job." In return we are committed to providing our employees with a great place to give their talents, an inclusive environment, and projects that make a difference in the lives of others.

We work hard to provide an unparalleled experience for our clients. To do this we understand that people are the backbone of our company. For this reason, we offer industry leading benefits and competitive salaries for professionals who are passionate about serving their clients.

Position Description

• Process RFIs, change orders, and other construction related documents
• Provide administrative support by conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control
• Review, proofread, and edit documents
• Preparing and documenting meeting minutes
• Oversees the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
• Logs invoice data into program management software system . Assists Project Controls staff in preparing documents for District monthly reports and other ptoject controls requirements.
• Communicate with applicable program construction and professional services vendors as needed
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
• Assists in contracts/task orders/purchase orders financial close out process
• Coordinate arrangements for meetings and training as required.
• Other project support duties as assigned

DSA Project Experience Required

Minimum Required Qualifications

• 3-5 years of administrative experience in a fast-paced office environment
• Must be proficient with Microsoft Office
• Must have keyboarding/computer experience
• Must have very strong organizational skills, knowledge of office administration
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

BE CHALLENGED, BE INSPIRED

With Safework, you'll play a part in solving complex technical challenges with innovative, sustainable, and dependable solutions. If you're a driven professional looking to build your skills while building a better world, you could be a great fit for Safework.

GROW PROFESSIONALLY

We recognize that our employees are the most valuable asset of the company, so Safework makes an investment in human resources and technologies. We assist employees in developing successful career goals as we believe positive and confident employees are a key source of competitive advantage for Safework in the marketplace.

Comprehensive Benefits

Wherever you are in your career – just starting out or a seasoned professional – your benefits represent an important part of your overall compensation. Safework is proud to offer a comprehensive, competitive benefits package.

DIVERSITY AND INCLUSION

Safework is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state or local laws. This includes unlawful discrimination based on the perception that anyone having any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Safework, Inc. is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Safework, Inc. operations and prohibits unlawful discrimination by any employee of Safework, including supervisors and co-workers.