Project Admin & Records Specialist

ECS Group of Companies; Fayetteville (NC); On-site; USD 32,000 - 40,000; Full time

Job summary

ECS Group of Companies in Fayetteville, NC is seeking an Administrative Assistant to support office personnel and project teams with clerical tasks, document management, and workflow efficiency. The role includes processing and distributing project documents, maintaining records, and ensuring confidentiality according to company standards.

Strong MS Office skills and the ability to work independently or in a team are essential.

Qualifications

• High school diploma or GED required.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and detail-oriented abilities.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.

Responsibilities

• Provide clerical and administrative support to office personnel and project teams.
• Process, format, transmit, and distribute project documents promptly.
• Perform word processing, data entry, and document management.
• Register projects, proposals, and related records in company systems.
• Create and maintain project, client, and administrative files and folders.
• Organize and maintain electronic and physical records per procedures.
• Assist with preparation, binding, and distribution of reports and deliverables.
• Format, scan, upload, and archive documents.
• Answer phones and direct inquiries appropriately.
• Support mail distribution and routine office operations.
• Provide backup support during absences, training, and peak periods.
• Maintain confidentiality of company, project, employee, and client information.
• Assist with maintaining organized office records and admin systems.
• Support continuous improvement of administrative processes.

Skills

Strong organizational skills

Attention to detail

Multitasking

Written and verbal communication

Team player

Customer service

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

ECS Group of Companies in Fayetteville, NC is seeking an Administrative Assistant to support office personnel and project teams with clerical tasks, document management, and workflow efficiency. The role includes processing and distributing project documents, maintaining records, and ensuring confidentiality according to company standards.

Strong MS Office skills and the ability to work independently or in a team are essential.