Project Documentation & Billing Administrator

Aleron; Winter Park (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

Acara Solutions in Winter Park, FL is seeking a Document Administrator to support project operations. The role involves documentation management, billing coordination, and maintaining organized project records.

You will assist project managers by submitting change-order packages, tracking timesheets, and ensuring accurate billing documentation. The position is a temporary assignment with a potential permanent conversion and offers a structured workflow within a global staffing leader.

Qualifications

• High School Diploma or GED.
• 2+ years of experience in project administration, document control, billing coordination.
• Familiarity with HVAC/Fire Alarm/Security systems preferred.
• Proficient in Microsoft Office and SAP.

Responsibilities

• Submit change-order booking packages in BookIT with supporting documents.
• Track project timesheet submissions and notify Operations Manager of missing timesheets.
• Maintain organized project records and archive hard copies and signature files.
• Support billing documentation and ensure latest SOV and billing documents are used in PMCT; respond to document requests from Collections.
• Notarize billing documents when required and complete PCAs in SAP as directed.

Skills

Organizational skills

Interpersonal skills

English communication

Education

High School Diploma or GED

Tools

Microsoft Office

SAP

Job description

Acara Solutions in Winter Park, FL is seeking a Document Administrator to support project operations. The role involves documentation management, billing coordination, and maintaining organized project records.

You will assist project managers by submitting change-order packages, tracking timesheets, and ensuring accurate billing documentation. The position is a temporary assignment with a potential permanent conversion and offers a structured workflow within a global staffing leader.