Project Admin & Front Desk Specialist

aptim; Florida; Presencial; USD 27.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, vision, and dental insurance

Life insurance

Disability insurance

Paid holidays, vacation, and sick time

Descripción de la vacante

APTIM is seeking a dependable Administrative & Project Support Assistant for our Winter Garden, Florida office. The role is the primary front desk contact, providing administrative, project coordination, document management, and invoicing support to project managers and staff.

The ideal candidate is organized, professional, and able to multitask, with proficiency in Microsoft Excel, Microsoft Office, Adobe Acrobat, and billing documentation.

Formación

• High school diploma or equivalent; additional coursework in administration, accounting, or business preferred.
• Experience in administrative, front desk, clerical, project support, or invoicing roles in a professional office.
• Knowledge of invoicing/billing processes and document control.

Responsabilidades

• Manage front desk by answering and routing calls, greeting visitors, and maintaining a welcoming office.
• Sort and distribute mail and electronic correspondence; file and retrieve documents.
• Provide daily administrative support to project managers, including calendar and meeting coordination.

Conocimientos

Front desk professionalism

Customer service

Organization

Time management

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Adobe Acrobat

Billing documentation

Educación

High school diploma or equivalent

Herramientas

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Adobe Acrobat

Descripción del empleo

APTIM is seeking a dependable Administrative & Project Support Assistant for our Winter Garden, Florida office. The role is the primary front desk contact, providing administrative, project coordination, document management, and invoicing support to project managers and staff.

The ideal candidate is organized, professional, and able to multitask, with proficiency in Microsoft Excel, Microsoft Office, Adobe Acrobat, and billing documentation.