Project Administrator I: Construction Ops & Billing

Bernhard MCC; Indiantown (FL); On-site; USD 29,000 - 39,000; Full time

Job summary

ENFRA is seeking a Project Administrator I in Florida to support project staff on initiatives up to $5M with 50-100 onsite employees. The role emphasizes time tracking, onboarding, invoicing, and document management to ensure accurate records and smooth operations on-site.

The position involves assisting with client billings, permits, and coordination with project managers and field personnel to maintain schedules and compliance on active projects.

Qualifications

• High School diploma or GED required.
• Minimum 3+ years of administrative experience.
• Proficient in Word, Excel and Outlook.
• Strong verbal and written communication skills.
• Detail-oriented with ability to multitask in a fast-paced environment.
• Knowledge of industry competitors helpful.
• Ability to multitask and handle tasks beyond scope.

Responsibilities

• Ensures accurate weekly employee time tracking with approvals.
• Maintains and procures office supplies with management approval.
• Assists in onboarding and IT hardware/permissions requests.
• Maintains electronic project files.
• Assists team with invoice coding and approvals.
• Requests and tracks subcontractor insurance certificates.
• Prepares client billings and lien releases.
• Supports permitting and scheduling inspections where applicable.
• Compiles submittal and O&M/start-up books as requested.
• Distributes documents to field personnel and key parties.
• Communicates project information to the team.
• Reconciles tool and rental equipment lists as needed.
• Manages parking pass process where applicable.

Skills

Time management

Attention to detail

Multitasking

Communication skills

Construction industry knowledge

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oracle/JD Edwards

Procure/Tri Build

Job description

ENFRA is seeking a Project Administrator I in Florida to support project staff on initiatives up to $5M with 50-100 onsite employees. The role emphasizes time tracking, onboarding, invoicing, and document management to ensure accurate records and smooth operations on-site.

The position involves assisting with client billings, permits, and coordination with project managers and field personnel to maintain schedules and compliance on active projects.