Project Admin & Billing Coordinator

Arcadis U.S.Inc.; Boca Raton (FL); In loco; USD 65.000 - 97.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision

401K

Paid holidays

Paid time off (PTO)

Tuition reimbursement

Descrizione del lavoro

Arcadis U.S. Inc. is seeking a Project Administration Assistant in Boca Raton to support project managers and operations.

You will handle project setup, contracts, purchase orders, invoicing, forecasts, procurement records, and documentation while ensuring audit-ready files and timely reporting. The ideal candidate brings excellent communication, organization, and analytical skills, plus proficiency in Word, Excel, PowerPoint, Outlook, and PM systems.

Competenze

• Associate or bachelor's degree in accounting, finance, business administration, or related field/equivalent experience.
• Previous administrative experience in a fast-paced setting is a plus.
• Five or more years of relevant experience supporting large or complex projects.
• Relevant vocational certification or active progress toward certification.

Mansioni

• Manage monthly client invoices and contract/compliance checks.
• Set up new projects and maintain forecasts in PM systems.
• Analyze budgets, forecasts, revenue, profitability, and AR; provide reports and recommendations.
• Prepare project reports and spreadsheets with quality control for municipal clients.
• Participate in monthly project reviews with project managers and finance managers.
• Resolve administration and financial issues in coordination with project/control teams.
• Provide guidance to junior staff and improve processes.

Conoscenze

Communication

Relationship-building

Organization

Time management

Analytical

Database management

Attention to detail

Formazione

Associate or Bachelor's degree in accounting/finance/business administration

Strumenti

Microsoft Word

Excel

PowerPoint

Outlook

Project management systems

Descrizione del lavoro

Arcadis U.S. Inc. is seeking a Project Administration Assistant in Boca Raton to support project managers and operations.

You will handle project setup, contracts, purchase orders, invoicing, forecasts, procurement records, and documentation while ensuring audit-ready files and timely reporting. The ideal candidate brings excellent communication, organization, and analytical skills, plus proficiency in Word, Excel, PowerPoint, Outlook, and PM systems.