Project Document Specialist — Growth & Cross‑Team Impact

Staffmark; Houston (TX); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life Insurance and Disability

Optional 401(k) Plan

Opportunities for Growth

Job summary

Total Talent Solutions in Houston, TX is hiring a Project Document Specialist to support documentation throughout the project lifecycle. You will compile, maintain, and distribute MRBs, data books, and customer document packages while ensuring accuracy and compliance with quality systems.

You will work with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams to track milestones, approvals, and inspections.

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration
• Strong knowledge of technical documentation, records management, and quality systems
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred
• Excellent organizational, communication, and multitasking skills
• Proficient with Microsoft Office and document tracking systems
• Ability to manage deadlines and work effectively with cross-functional teams

Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements
• Prepare, compile, maintain, and distribute project documentation, MRBs, data books, and customer document packages
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout
• Track document submissions, approvals, revisions, milestones, and outstanding action items
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings
• Support customer communications, project status updates, and change order documentation
• Coordinate documentation for customer and third-party inspections, including Notices of Inspection (NOIs)
• Verify required documentation is accurate, complete, and approved prior to shipment

Skills

Document control

Project coordination

Quality documentation

Manufacturing admin

MS Office

Cross-functional teamwork

Job description

Total Talent Solutions in Houston, TX is hiring a Project Document Specialist to support documentation throughout the project lifecycle. You will compile, maintain, and distribute MRBs, data books, and customer document packages while ensuring accuracy and compliance with quality systems.

You will work with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams to track milestones, approvals, and inspections.