Project Documentation Specialist

Katalyst CRO; Vacaville (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Katalyst CRO seeks an experienced Document Controller to lead the documentation management process across our project teams. You will monitor electronic and hard copy submissions, enforce naming and filing standards, and ensure timely delivery in line with project procedures.

You will work with Client, External Engineering, Construction and Vendor teams, maintaining the deliverables list, supporting internal audits, and collaborating with Global Engineering Project Controlling.

Qualifications

• 5-10 years of experience in CAPEX/document control, preferably in Pharma and on large scale projects.
• IT skills are a plus, should learn quick and be comfortable with different software tools.
• Language: Excellent command of English, Other Languages advantageous.
• Strong analytical skills.
• Experience of working both independently and in a team-oriented environment.
• Able to deal with Ambiguity - can conform to shifting priorities, and demands.
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Strong written and oral communication skills.

Responsibilities

• Set up the documentation management process on the project, in alignment with Client internal procedures.
• Control electronic and hard copy documentation submitted by Client, External Engineering, Construction and Vendor teams for adherence to numbering, filling and retrieval principles.
• Ensure project documentation is submitted according to the RACI Matrix defined on the project.
• Keep the project deliverables list up to date and implement changes requested by the project team.
• Achieve project documentation (hard copies and digital files).
• Report on documentation progress and escalation.
• Serve as first point of contact for any project documentation topics within the team.
• Offer support during Project Internal Audits/Deep Dive.
• Support and collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Skills

CAPEX / Document control

Analytical skills

English language

Communication skills

Prioritization

Tools

SharePoint

Kneat

Unifier

Microsoft Office

Procore

Job description

Katalyst CRO seeks an experienced Document Controller to lead the documentation management process across our project teams. You will monitor electronic and hard copy submissions, enforce naming and filing standards, and ensure timely delivery in line with project procedures.

You will work with Client, External Engineering, Construction and Vendor teams, maintaining the deliverables list, supporting internal audits, and collaborating with Global Engineering Project Controlling.