Project Document Control Lead

Automatic Data Processing, Inc.; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

The Spitzer Companies seeks a Document Control Manager in Houston, TX to lead day-to-day document control activities, ensuring accuracy, revision control, and timely delivery of records across projects.

You will coordinate with Project Management, Quality Control, Engineering, Procurement, and clients, mentor staff, and implement process improvements to maintain data book integrity and compliance.

Qualifications

• High school diploma or equivalent required.
• Training in document control, quality, records management, or project administration preferred.
• Five or more years' experience in document control or a related field preferred.
• Experience coordinating complex projects or quality documentation preferred.
• Strong written and verbal communication, organization, prioritization, problem-solving, and customer relations skills.

Responsibilities

• Plan and prioritize document control activities across assigned projects based on milestones, client requirements, fabrication status, and turnover dates.
• Assign work, balance workload, communicate deadlines, and follow up on completion of document control deliverables.
• Review team output for accuracy, completeness, naming consistency, revision status, transmittal history, and compliance with project requirements before release.
• Train and coach document control personnel on company procedures, project‑specific requirements, client systems, filing standards, and data book expectations.
• Maintain standard work practices, checklists, registers, templates, and quality checks to support consistent execution across projects.
• Lead routine document status reviews and communicate priorities, constraints, overdue items, and required decisions to project stakeholders.
• Identify gaps or recurring errors and implement practical corrective actions, process improvements, or refresher training.
• Support workforce planning by communicating staffing needs, schedule conflicts, and capacity concerns to management.
• Serve as the first point of escalation for document control questions and resolve issues within delegated authority.
• Promote accountability, teamwork, professional communication, and timely handoffs within the document control function.

Skills

Communication

Leadership

Organization

Problem solving

Attention to detail

Education

High school diploma or equivalent

Training in document control/quality management

Tools

Microsoft Office

Adobe Acrobat

Document management systems

Job description

The Spitzer Companies seeks a Document Control Manager in Houston, TX to lead day-to-day document control activities, ensuring accuracy, revision control, and timely delivery of records across projects.

You will coordinate with Project Management, Quality Control, Engineering, Procurement, and clients, mentor staff, and implement process improvements to maintain data book integrity and compliance.