Project Document Specialist

Staffmark; Houston (TX); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life Insurance and Disability

Optional 401(k) Plan

Opportunities for Growth

Job summary

Total Talent Solutions in Houston, TX is hiring a Project Document Specialist to support documentation throughout the project lifecycle. You will compile, maintain, and distribute MRBs, data books, and customer document packages while ensuring accuracy and compliance with quality systems.

You will work with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams to track milestones, approvals, and inspections.

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration
• Strong knowledge of technical documentation, records management, and quality systems
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred
• Excellent organizational, communication, and multitasking skills
• Proficient with Microsoft Office and document tracking systems
• Ability to manage deadlines and work effectively with cross-functional teams

Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements
• Prepare, compile, maintain, and distribute project documentation, MRBs, data books, and customer document packages
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout
• Track document submissions, approvals, revisions, milestones, and outstanding action items
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings
• Support customer communications, project status updates, and change order documentation
• Coordinate documentation for customer and third-party inspections, including Notices of Inspection (NOIs)
• Verify required documentation is accurate, complete, and approved prior to shipment

Skills

Document control

Project coordination

Quality documentation

Manufacturing admin

MS Office

Cross-functional teamwork

Job description

Total Talent Solutions

Now hiring for a Project Document Specialist
Location: Houston, TX
Pay Rate: $38.50 per hour
Schedule:Monday – Friday | 8 AM – 5 PM

Put Your Project Document Specialist Skills in Gear. We’ve Got Work.

Looking for Project Document Specialist jobs in Houston where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

Key Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements
• Prepare, compile, maintain, and distribute project documentation, Manufacturing Record Books (MRBs), data books, and customer document packages
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout
• Track document submissions, approvals, revisions, milestones, and outstanding action items
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings
• Support customer communications, project status updates, and change order documentation
• Coordinate documentation for customer and third-party inspections, including Notices of Inspection (NOIs)
• Verify required documentation is accurate, complete, and approved prior to shipment

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration
• Strong knowledge of technical documentation, records management, and quality systems
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred
• Excellent organizational, communication, and multitasking skills
• Proficient with Microsoft Office and document tracking systems
• Ability to manage deadlines and work effectively with cross-functional teams

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Don’t Take It from Us. Ask Tom.
“They are so patient, one of the best agencies I have worked for in 10 years.” – Tom, Associate

What You Will Do

As a Project Document Specialist you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and workplace safety requirements. Duties may include operating equipment, working with customers, handling materials, preparing documentation, supporting administrative activities, using technology, collaborating with team members, or completing other responsibilities appropriate to the position. Successful Project Document Specialist professionals demonstrate adaptability, professionalism, attention to detail, and a commitment to producing quality work while contributing to organizational success.

The Project Document Specialist performs work that contributes directly to organizational productivity and customer satisfaction. This role requires dependable attendance, attention to detail, and the willingness to learn new skills as business needs evolve.

Successful Project Document Specialist professionals demonstrate professionalism, adaptability, and a positive attitude while helping organizations achieve operational excellence.

This career offers opportunities to build valuable experience across a wide variety of industries.