Document Control Specialist - Detail‑Oriented, Cross‑Functional Impact

Panelmatic; Houston (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

HSA contribution

401(k) with match

Educational reimbursement

Job summary

Panelmatic, Inc. is seeking a highly organized Document Control Specialist to manage documentation for external submissions to customers, third parties, and state agencies.

This role ensures accuracy, consistency, and timely distribution of all submittals and final documentation packages in accordance with project and certification requirements. You will work cross-functionally with Project Managers, Engineers, and Coordinators across Houston and Conroe locations to gather and organize required

Qualifications

• Three years of experience in document control, quality, or project coordination.
• Proficient with document control systems and customer portals.
• Familiarity with technical documentation such as spec sheets and inspection reports.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) including spec sheets, MTRs, inspection reports, change notices, and AS BUILT drawings per PO or project requirements.
• Manage in-process submittals using templates and submit documents through customer portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency per certification program requirements.
• Submit state approval packages after release from Engineering.
• Collaborate with Project Managers, Engineers, and Project Coordinators across multiple locations to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency across submittals.
• Perform other assignments as directed by management.
• Utilize Microsoft Office Suite; familiarity with document control systems and portals is essential.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Cross-functional collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Panelmatic, Inc. is seeking a highly organized Document Control Specialist to manage documentation for external submissions to customers, third parties, and state agencies.

This role ensures accuracy, consistency, and timely distribution of all submittals and final documentation packages in accordance with project and certification requirements. You will work cross-functionally with Project Managers, Engineers, and Coordinators across Houston and Conroe locations to gather and organize required