Project Document Controller: Mastering Compliance & Flow

Kokosing, Inc.; Mansfield (OH); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401(k) plan

Job summary

Kokosing, Inc. in Columbus, OH is seeking a detail-oriented Document Controls Coordinator to autonomously administer project document control systems throughout the lifecycle, ensuring accurate documentation and efficient flow.

You will train staff, manage transmittals, maintain controlled documents, and support project teams while safeguarding confidential information in a fast-paced office environment.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS knowledge

Records management

MS Office proficiency

Learning new systems

Attention to detail

Interpersonal skills

Team collaboration

Job description

Kokosing, Inc. in Columbus, OH is seeking a detail-oriented Document Controls Coordinator to autonomously administer project document control systems throughout the lifecycle, ensuring accurate documentation and efficient flow.

You will train staff, manage transmittals, maintain controlled documents, and support project teams while safeguarding confidential information in a fast-paced office environment.