Project Document Controller: Elevate Compliance & Flow

Kokosing Industrial, Inc.; Westerville (OH); Presencial; USD 52.000 - 76.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Life & disability insurance

401K plan

Paid time off

Descripción de la vacante

Kokosing Industrial, Inc. is seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle.

This role supports project teams and ensures efficient document flow, compliance, and clear communication across stakeholders. Responsibilities include maintaining the document control program, controlling document numbering and storage, overseeing approvals, and training staff on standards and workflows.

Formación

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsabilidades

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Conocimientos

EDMS knowledge

Records management

Microsoft Office

Learn new systems

Attention to detail

Communication skills

Team player

Herramientas

Document control software

Descripción del empleo

Kokosing Industrial, Inc. is seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle.

This role supports project teams and ensures efficient document flow, compliance, and clear communication across stakeholders. Responsibilities include maintaining the document control program, controlling document numbering and storage, overseeing approvals, and training staff on standards and workflows.