Senior Document Control Lead – Oil & Gas Projects

Gulf Interstate Engineering; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Gulf Companies is seeking a Senior Document Control Specialist to lead high-level document control on major oil and gas projects and supervise vendor data efforts.

You will oversee document control activities, manage transmittals, EDMS deployments, and project reporting while coordinating with clients and project teams to ensure quality and compliance.

This role requires strong communication, organization skills, and the ability to work in a fast-paced, deadline-driven environment.

Qualifications

• 8+ years of experience in Document Control in Oil & Gas Engineering
• Ability to work independently
• Excellent proficiency in Microsoft Office: Word and Excel
• Excellent written and verbal communication skills
• Organized and detail-oriented; able to multi-task

Responsibilities

• Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
• Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
• Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
• Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
• Maintains Master Document Register logs utilizing the document control system throughout the project.
• Develop document control processes, procedures, and project specifications using project requirements
• Prepare various management and project status reports
• Works closely with the client on the status of project documents
• Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
• Has a deep understanding of best practices for document control
• Ensure work is being performed within the guidelines of our company policies and procedures

Skills

Attention to detail

Independent worker

Communication skills

Office suite (Word/Excel)

Education

High school diploma

Associate degree preferred

Tools

Aconex Experience

SharePoint / EDMS

Job description

Gulf Companies is seeking a Senior Document Control Specialist to lead high-level document control on major oil and gas projects and supervise vendor data efforts.

You will oversee document control activities, manage transmittals, EDMS deployments, and project reporting while coordinating with clients and project teams to ensure quality and compliance.

This role requires strong communication, organization skills, and the ability to work in a fast-paced, deadline-driven environment.