Project Delivery Operations Lead – Survey

BKF Engineers; Santa Rosa (CA); On-site; USD 49,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

401k

Paid time off

9 paid holidays

Flexible schedules

Education reimbursement

Job summary

BKF Engineers in California seeks a Project Operations Manager to lead the administrative and operational functions of BKF's Survey project delivery team. You will manage workflows, budgets, staffing, contracts, compliance, and process consistency so technical staff can focus on high-quality client work.

This role acts as the operational backbone, driving schedule adherence, financial performance, and continuous improvement across multiple projects and disciplines, while mentoring project

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 8+ years in project operations or business operations in engineering, surveying, construction, or professional services.
• Strong understanding of project financials, billing, and contract administration.
• Experience supporting multidisciplinary project teams.
• Familiar with project management and accounting systems (Deltek/Ajera/Vision preferred).
• Excellent organizational, communication, reporting, and problem-solving skills.

Responsibilities

• Oversee day-to-day administrative operations for assigned project teams and ensure adherence to company standards.
• Manage project setup, documentation, filing systems, and closeout processes.
• Coordinate internal workflows among project managers, survey crews, engineers, accounting, and administrative staff.
• Monitor project budgets, forecasts, and performance metrics with Project Managers.
• Oversee billing processes (green book review) and track contract values, amendments, and change orders.
• Monitor accounts receivable, support collections, and help maintain healthy cash flow.
• Prepare regular financial reports and dashboards for leadership.
• Administer contracts, subconsultant agreements, and purchase orders.
• Ensure compliance with contractual requirements and client procedures.
• Support proposal transitions from pursuit to execution with complete documentation.
• Assist with staffing coordination to balance workloads and maximize utilization.
• Support onboarding of new team members to projects and systems.
• Facilitate cross-disciplinary communication to resolve bottlenecks and improve processes.
• Develop standardized tools and workflows to support consistent project execution.
• Provide operational guidance and mentoring to project administrators and coordinators.
• Act as a trusted partner to Project Managers and technical leads.

Skills

Project operations

Staffing coordination

Excel proficiency

Communication

Leadership

Problem solving

Client-service mindset

Education

Bachelor's degree in Business Administration/Construction Management/Engineering Management or related field

Equivalent experience

Tools

Deltek

Ajera

Vision

Job description

BKF Engineers in California seeks a Project Operations Manager to lead the administrative and operational functions of BKF's Survey project delivery team. You will manage workflows, budgets, staffing, contracts, compliance, and process consistency so technical staff can focus on high-quality client work.

This role acts as the operational backbone, driving schedule adherence, financial performance, and continuous improvement across multiple projects and disciplines, while mentoring project