Project Coordinator with Expertise in Documentation and Scheduling

Staff Perm; Wylie (TX); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life

Disability

Telehealth

Prescription Drug Discount Plan

Job summary

Staff Perm is seeking an entry-level Project Coordinator to manage critical project documentation and schedules for commercial millwork projects in Wylie, TX. This role focuses on administrative and operational tasks to support project lifecycles.

You will create and track submittal logs, RFIs, change orders, coordinate with vendors and internal shops, and maintain timelines from fabrication to GC installation.

Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments.
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Responsibilities

• Create, organize, and track critical project documentation such as submittal logs, product data sheets, RFIs, and change orders.
• Coordinate with vendors and internal fabrication shops to ensure timely ordering and delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, tracking milestones between shop production and General Contractor installation schedules.
• Serve as the primary administrative contact, facilitating clear and timely communication via email and phone between General Contractors, field teams, and internal staff.
• Assist Senior Project Managers in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Compile complete closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and tracking punch-list completion.

Skills

Organizational skills

Attention to detail

Communication skills

Administrative experience

Tools

Microsoft Office

Job description

Join our team as a Project Coordinator specializing in managing critical project documentation and schedules for commercial millwork projects. This entry-level role is perfect for detail-oriented professionals eager to support project lifecycles through precise documentation and coordination.

As a Project Coordinator, you will focus on administrative and operational project management tasks including creating and tracking essential project documents, coordinating logistics, and maintaining schedules. You will collaborate closely with project managers, estimators, production shops, and General Contractors to ensure smooth project execution from start to finish.

Job Details

• LOCATION: Wylie, TX 75098
• POSITION: Contract to hire
• SCHEDULE: 7AM – 4PM M-F
• PAY: 22.00hr
• BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Responsibilities

• Create, organize, and track critical project documentation such as submittal logs, product data sheets, RFIs, and change orders.
• Coordinate with vendors and internal fabrication shops to ensure timely ordering and delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, tracking milestones between shop production and General Contractor installation schedules.
• Serve as the primary administrative contact, facilitating clear and timely communication via email and phone between General Contractors, field teams, and internal staff.
• Assist Senior Project Managers in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Compile complete closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and tracking punch-list completion.

Required Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files simultaneously.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Preferred Qualifications

• Basic ability to navigate architectural plan sets.
• Experience with Procore or manufacturing ERP software.

Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region.

This process is designed to ensure the safety and integrity of the workplace.

Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.