Project Coordinator – Construction Operations and Vendor Coordination

Staff Perm; Wylie (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life

Disability

Telehealth

Prescription drug discount

Job summary

Staff Perm is seeking a Project Coordinator to support construction operations for commercial millwork projects in Wylie, TX. The role focuses on coordinating vendors and internal shops to ensure on-time delivery of materials and hardware, while tracking timelines and budgets.

You will act as the primary liaison between General Contractors, field teams, and internal staff, assisting in budget tracking, progress billings, and vendor invoices.

Qualifications

• 1–2 years of administrative experience in construction or related environments.
• Strong mastery of Microsoft Office.
• Excellent organizational skills with attention to detail and ability to manage multiple project files.
• Confident, proactive, and professional communication with clients and internal teams.

Responsibilities

• Coordinate with vendors and internal fabrication shops to order, track, and ensure timely delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, aligning shop production schedules with General Contractor installation schedules.
• Act as the primary administrative liaison, ensuring clear and timely communication between General Contractors, field teams, and internal staff.
• Support Senior Project Managers in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Create, organize, and track critical project documentation including submittal logs, product data sheets, RFIs, and change orders.
• Compile complete closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and punch-list tracking.

Skills

Administrative experience

MS Office

Organizational skills

Verbal and written communication

Tools

Procore

Job description

We are seeking a Project Coordinator to support construction operations by managing vendor relationships, logistics, and project timelines for commercial millwork projects. This role is ideal for candidates who thrive in coordinating multiple moving parts to ensure project success.

In this role, you will be responsible for coordinating with vendors and internal fabrication shops to ensure materials and specialty hardware are ordered and delivered on schedule. You will manage project timelines, facilitate communication between General Contractors and internal teams, and assist in budget tracking and project closeout processes.

Job Details

• LOCATION: Wylie, TX 75098
• POSITION: Contract to hire
• SCHEDULE: 7AM – 4PM M-F
• PAY: 22.00hr
• BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Responsibilities

• Coordinate with vendors and internal fabrication shops to order, track, and ensure timely delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, aligning shop production schedules with General Contractor installation schedules.
• Act as the primary administrative liaison, ensuring clear and timely communication between General Contractors, field teams, and internal staff.
• Support Senior Project Managers in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Create, organize, and track critical project documentation including submittal logs, product data sheets, RFIs, and change orders.
• Compile complete closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and punch-list tracking.

Required Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files simultaneously.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Preferred Qualifications

• Basic ability to navigate architectural plan sets.
• Experience with Procore or manufacturing ERP software.

Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region.

This process is designed to ensure the safety and integrity of the workplace.

Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.