Project Coordinator - Commercial Millwork

Anton Cabinetry; Pantego (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Anton Cabinetry is seeking a Project Coordinator to support project execution by owning workflow coordination, documentation control, and task visibility. You will ensure accurate project information and keep schedules and milestones current while facilitating communication across PM, Engineering, Production, Procurement, and Field Operations.

This role emphasizes process discipline, cross‑functional support, and timely escalation of bottlenecks to enable PMs to focus on customer relationships

Qualifications

• 2+ years in a coordination, project support, administrative, operations, or customer service role.
• Experience coordinating across multiple departments and maintaining project documentation.
• Strong organizational and communication skills with attention to detail.
• Ability to work in a fast-paced environment and manage competing priorities.

Responsibilities

• Monitor project workflows and proactively identify and escalate issues.
• Maintain accuracy and completeness of project information in Innergy and related systems.
• Ensure schedules, statuses, milestones, and documentation remain current.
• Provide visibility into project progress, risks, and outstanding action items.
• Coordinate information flow between Project Management, Engineering, Production, Procurement, and Field Operations.
• Track open tasks, commitments, approvals, and follow-up activities.
• Escalate delays or bottlenecks to PM leadership when needed.
• Support cross-functional execution through effective communication and coordination.
• Enter and maintain job setup information, statuses, and milestone dates; complete job information sheets.
• Assist with preparation of RFIs, submittals, and packaging for production releases.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Customer coordination

Vendor coordination

ERP familiarity

Microsoft Office

Multitasking

Team collaboration

Education

High school diploma or equivalent

Associate's degree in Business or related field

Tools

Innergy

ERP/PM software

Job description

Company Description

Anton Cabinetry is a custom cabinetry and architectural millwork company specializing in the design, fabrication and installation of commercial casework, architectural casework/millwork, countertops and store fixtures throughout the United States.

Job Description

More than Millwork:

• Competitive pay and benefits, Employee Assistance Programs, Financial & Legal Services, 401K Employer Matching, Paid Vacation and Holidays and more.
• Growth opportunities, career pathways and training opportunities.
• Job Location: 2002 W. Pioneer Parkway Pantego, Texas 76013
• Schedule: Monday - Thursday 7:30am-4:30pm, Friday 7:30am-4pm

Basic Function/Job Overview

The Project Coordinator (PC) supports project execution by owning project workflow coordination, system accuracy, documentation control, task visibility, and follow-up. The PC helps ensure project information is accurate, tasks and commitments are visible, workflow issues are identified, and communication flows effectively between Project Management, Engineering, Production, Procurement, Field Operations, Accounting, and other internal teams.

The PC owns process discipline and workflow visibility, not project decisions. By maintaining project visibility and operational follow-through, the Project Coordinator enables Project Managers to focus on customer relationships, project decisions, risk management, financial performance, schedule commitments, and overall project success.

Responsibilities

Project Systems & Workflow Management

• Monitor project workflows and proactively identify and escalation issues.

Maintain accuracy and completeness of project information within Innergy and related systems

• Maintain accuracy and completeness of project information within Innergy and related systems.

Ensure project schedules, statuses, milestones, and documentation remain current

• Ensure project schedules, statuses, milestones, and documentation remain current.

Provide visibility into project progress, risks, and outstanding action items

• Provide visibility into project progress, risks, and outstanding action items.

Project Coordination

• Coordinate information flow between Project Management, Engineering, Production, Procurement, and Field Operations.

Track open tasks, commitments, approvals, and follow-up activities

• Track open tasks, commitments, approvals, and follow-up activities.

Escalate through the appropriate PM leadership path when needed for any missing information, delays, overdue decisions, or workflow bottlenecks that may impact project success

• Escalate through the appropriate PM leadership path when needed for any missing information, delays, overdue decisions, or workflow bottlenecks that may impact project success.

Support cross-functional execution through effective communication and coordination

• Support cross-functional execution through effective communication and coordination.

Job Setup & Administrative Execution

• Review project information for completeness, consistency, and missing items; flag scope questions or discrepancies to the PM.
• Enter and maintain job setup information, contact information, project statuses, and milestone dates within company systems.
• Complete job information sheets and register projects for AWI.
• Assist with preparation and tracking of RFIs; confirm required information and attachments are included and route technical or scope questions to the appropriate owner.
• Coordinate and manage the sample submission process.

Submittal, Work Package & Release Support

• Assist with preparation and organization of shop drawing submittal documents, product data, samples, and related project documentation.
• Assist with preparation of production release packages and related work-order documentation using approved drawings, PM direction, and company standards.
• Assist with preparation of installation package documents, shipping requests, install requests, and other handoff documentation needed to support delivery and installation.
• Support BOM, material takeoff, work order, and shipping list preparation where assigned.
• Review package inputs for completeness and organization; flag gaps, inconsistencies, missing information, or unresolved decisions to the PM or appropriate technical owner.
• Help ensure release-related documentation is ready for the next phase of work, including production, purchasing, delivery, and installation.

Project Team Support

• Attend relevant project, schedule, production, or engineering meetings as assigned to provide status visibility, capture action items, and follow up on open items.
• Provide project status updates and follow-up on assigned action items.
• Support Project Managers by maintaining operational discipline and project visibility.

Required Knowledge and Skills

• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a fast-paced environment with frequent interruptions and changing priorities.
• Strong interpersonal, written, and verbal communication skills.
• Ability to interact professionally and effectively with customers, vendors, and internal team members.
• Demonstrated ability to coordinate activities across multiple departments and stakeholders.
• Proficiency with Microsoft Office Suite and ability to learn ERP and project management systems.
• Ability to identify, communication, and follow up on outstanding issues to ensure workflow progression.
• Commitment to maintaining accurate project documentation, schedules, and system data.

Preferred Knowledge & Skills

• Knowledge of Anton Cabinetry products, manufacturing processes, and operations.
• Understanding of construction documents, shop drawings, and engineering terminology.
• Ability to read and interpret construction drawings and specifications.

Preferred Experience

• 2+ years in a coordination, project support, administrative, operations, or customer service role
• Experience working in a deadline-driven environment
• Experience coordinating across multiple departments
• Experience maintaining project documentation and schedules
• Experience with ERP, project management, or workflow management systems
• Experience in custom millwork, cabinetry, manufacturing, or commercial construction environments.

Educational

• High school diploma or equivalent required.
• Associate's degree in Business, Construction Management, Engineering Technology, or related field preferred.