Construction Project Assistant – Commercial Millwork

Staff Perm; Wylie (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

Disability Insurance

Telehealth

Prescription Drug Discount Plan

Job summary

Staff Perm is seeking a Construction Project Assistant to provide essential administrative and operational support for commercial millwork projects, collaborating with project managers, estimators, and contractors.

This entry-level role covers documentation control, scheduling, vendor coordination, and communication facilitation to keep projects on track from kickoff to closeout.

Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files simultaneously.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Responsibilities

• Assist in creating, organizing, and tracking project documentation including submittal logs, product data sheets, RFIs, and change orders.
• Coordinate with vendors and internal fabrication shops to ensure timely ordering and delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, tracking milestones between shop production and General Contractor installation schedules.
• Serve as a key administrative contact, ensuring clear and timely communication between General Contractors, field teams, and internal staff.
• Support Senior Project Managers in budget tracking, compiling monthly progress billings, and organizing vendor invoices.
• Help compile closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and punch‑list tracking.

Skills

Administrative experience

Microsoft Office

Organizational skills

Verbal and written communication

Tools

Procore

Job description

Are you looking to grow your career as a Construction Project Assistant? Join us to provide essential administrative and operational support for commercial millwork projects, working closely with project managers, estimators, and contractors.

This entry-level role involves supporting project management through documentation control, scheduling, vendor coordination, and communication facilitation. You will help manage project lifecycles, track material deliveries, and ensure accurate documentation to keep projects on track.

Job Details

• LOCATION: Wylie, TX 75098
• POSITION: Contract to hire
• SCHEDULE: 7AM – 4PM M-F
• PAY: 22.00hr
• BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Responsibilities

• Assist in creating, organizing, and tracking project documentation including submittal logs, product data sheets, RFIs, and change orders.
• Coordinate with vendors and internal fabrication shops to ensure timely ordering and delivery of specialty hardware, lumber, veneers, and solid surfaces.
• Maintain and update project timelines, tracking milestones between shop production and General Contractor installation schedules.
• Serve as a key administrative contact, ensuring clear and timely communication between General Contractors, field teams, and internal staff.
• Support Senior Project Managers in budget tracking, compiling monthly progress billings, and organizing vendor invoices.
• Help compile closeout packages for General Contractors, including Operation & Maintenance manuals, material warranties, care instructions, and punch‑list tracking.

Required Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Strong mastery of Microsoft Office.
• Exceptional organizational skills with sharp attention to detail and ability to manage multiple project files simultaneously.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Preferred Qualifications

• Basic ability to navigate architectural plan sets.
• Experience with Procore or manufacturing ERP software.

Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region.

This process is designed to ensure the safety and integrity of the workplace.

Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.