Project Coordinator - Commercial Millwork

Staff Perm; Wylie (TX); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

Disability Insurance

Telehealth

Prescription Drug Discount Plan

Job summary

Staff Perm is seeking a Project Coordinator for Commercial Millwork in Wylie, TX. This entry-level, contract-to-hire position focuses on documentation, logistics, and scheduling within the project management team and production shop.

Standard hours are 7 AM to 4 PM, Monday to Friday, with a pay of $22 per hour. Benefits include healthcare, dental, vision, life, disability, telehealth, and prescription drug discounts.

Qualifications

• 1–2 years of administrative experience in construction, manufacturing, or trade subcontractor environments.
• Basic ability to navigate architectural plan sets.
• Strong mastery of Microsoft Office.
• Experience with Procore or manufacturing ERP software is a plus.
• Exceptional organizational habits with attention to deadlines and multiple files.
• Confident, proactive, and professional verbal and written communication.

Responsibilities

• Create, organize, and track project documentation (submittals, data sheets, RFIs, change orders).
• Coordinate with vendors and fabrication shop to order and track materials, ensuring on-schedule delivery.
• Maintain and update project timelines, aligning shop production with GC installation schedules.
• Act as primary administrative contact, ensuring timely updates between GCs, field, and internal teams.
• Assist senior PMs with tracking budgets, progress billings, and vendor invoices.
• Compile complete closeout packages including O&M manuals, warranties, and punch-list tracking.

Skills

Microsoft Office

Communication skills

Organizational skills

Tools

Procore

Job description

Project Coordinator - Commercial Millwork

The Project Coordinator is an entry level administrative and operational project management role focused on documentation, logistics, and scheduling. This role will work closely with our project management team, our estimators, production shop, and General Contractors (GCs) to manage project lifecycles, track material deliverables, and maintain accurate documentation.

LOCATION: Wylie, TX 75098

POSITION: Contract to hire

SCHEDULE: 7AM – 4PM M-F

PAY: 22.00hr

BENEFITS: Healthcare, Dental, Vision, Life, Disability, Telehealth, Prescription Drug Discount Plan etc.

Key Responsibilities

• Create, organize, and track critical project documentation, including submittal logs, product data sheets, RFIs (Requests for Information), and change orders.
• Coordinate with vendors and our internal fabrication shop to ensure specialty hardware, lumber, veneers, and solid surfaces are ordered, tracked, and arrive on schedule.
• Maintain and update project timelines, tracking milestones between our shop production schedule and the General Contractor's on-site installation schedule.
• Act as a primary administrative point of contact, ensuring clear, timely email and phone updates pass between GCs, field and internal teams.
• Senior PMs in tracking project budgets, compiling monthly progress billings, and organizing vendor invoices.
• Compile complete closeout packages for GCs, including Operation & Maintenance (O&M) manuals, material warranties, and care instructions, while tracking final punch-list completion.

Qualifications & Skills

• 1–2 years of administrative experience in a construction, manufacturing, or trade subcontractor environment (e.g., Project Assistant, Project Coordinator, Contracts Administrator).
• Basic ability to navigate architectural plan sets is a plus.
• Strong mastery of Microsoft Office.
• Experience with Procore or manufacturing ERP software is a plus.
• Exceptional organizational habits, sharp attention to detail, and the ability to manage multiple project files simultaneously without losing track of deadlines.
• Confident, proactive, and professional verbal and written communication skills for interfacing with commercial clients and internal teams.

Pre-Employment Screening:

Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region. This process is designed to ensure the safety and integrity of the workplace. Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.