Project Coordinator (Temporary to Permanent)

Positive Investments; Arcadia (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Positive Investments is seeking a Project Coordinator to join our Arcadia, CA headquarters on a temporary basis with strong potential to convert to a permanent role. You will support multi-department initiatives and executive projects, ensuring ownership, agility, and reliable follow-through.

The role focuses on coordinating special projects, managing administrative workflows, and facilitating cross-department collaboration to meet milestones and deliverables for leadership.

Qualifications

• 1–3 years of experience in project coordination, executive administration, or corporate operational support.
• Associates or Bachelors degree in Business Administration, Communications, Management or related field preferred (equivalent practical experience considered).
• Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration tools.
• Excellent written and verbal communication skills suitable for executive-level stakeholders.
• Strong organizational, analytical, and multitasking abilities with the ability to prioritize conflicting deadlines in a fast-paced environment.
• Demonstrated discretion in handling confidential company information with high professional integrity.

Responsibilities

• Coordinate, track, and execute special projects assigned by senior leadership from inception to completion.
• Manage daily administrative workflows including document prep, records management, decks, data entry, and status reporting.
• Liaise between corporate departments, on-site teams, vendors, and external partners to ensure timely deliverables.
• Maintain project timelines, deliverables, action-item logs, and follow-ups to meet key milestones.
• Assist in preparing meeting agendas, gathering assets, taking concise minutes, and tracking post-meeting deliverables for executives.
• Identify opportunities to streamline processes and improve workflow efficiency across corporate operations.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Discretion and confidentiality

Education

Associate degree in Business Administration

Bachelor’s degree in Business Administration / Communications / Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Outlook / collaboration tools

Job description

About the Role

We are seeking an organized, proactive, and detail-oriented Project Coordinator to join our corporate headquarters team in Arcadia, CA. In this role, you will provide comprehensive operational and administrative support across multi-departmental initiatives and execute special projects directed by executive and senior leadership.

This is a temporary engagement with strong potential to convert into a permanent, long-term role for a high-performing professional who demonstrates ownership, agility, and exceptional follow-through.

Key Responsibilities

• Executive & Special Project Execution: Coordinate, track, and execute special projects assigned directly by senior leadership from inception to completion.

• Operational & Administrative Support: Manage daily corporate administrative workflows, including document preparation, records management, presentation decks, data entry, and status reporting.

• Cross-Departmental Collaboration: Liaise between corporate departments, on-site teams, vendors, and external partners to ensure timely deliverables and alignment with leadership objectives.

• Schedule & Milestone Tracking: Maintain project timelines, deliverables, action-item logs, and follow-ups to ensure key corporate milestones are met on schedule.

• Meeting Facilitation: Assist in preparing agendas, gathering meeting assets, taking concise minutes, and tracking post‑meeting deliverables for executive-level meetings.

• Process Improvement: Identify opportunities to streamline administrative processes and enhance workflow efficiency across corporate operations.

Qualifications

• Experience: 1–3 years of experience in project coordination, executive administration, or corporate operational support.

• Education: Associate degree or Bachelor's degree in Business Administration, Communications, Management, or related field preferred (equivalent practical experience considered).

• Software Proficiency: Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration/project tools.

• Communication: Excellent written and verbal communication skills suitable for regular interaction with executive-level stakeholders.

• Organization & Detail: Strong organizational, analytical, and multitasking capabilities with proven ability to prioritize competing deadlines in a fast‑paced environment.

• Discretion: Demonstrated ability to manage confidential company information with high professional integrity.