Project Coordinator

ROCS Grad Staffing; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

ROCS Grad Staffing is seeking a highly organized Project Coordinator to support planning, execution, and tracking of multiple projects. You will manage timelines, deliverables, and documentation while collaborating with internal and external stakeholders.

The role emphasizes coordinating timelines, maintaining accurate records, and providing administrative support to ensure projects stay on track and teams have the resources needed to succeed.

Qualifications

• 2+ years of experience in project coordination or a related role.
• Bachelor’s degree preferred; equivalent education, training, and experience may be considered.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Experience using project trackers, spreadsheets, databases, CRM systems or project management platforms.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate and monitor multiple projects with timelines, tasks, and documentation.
• Track progress, follow up on tasks, and escalate overdue items or issues.
• Collaborate with internal departments, vendors, partners, and stakeholders to support execution.
• Schedule meetings, prepare agendas and materials, track action items, and maintain documentation.
• Monitor deliverables, deadlines, approvals, contracts, and follow-up activities to ensure on-time completion.
• Maintain records and project information in databases, spreadsheets, CRM systems, and PM platforms.
• Prepare project reports, status updates, and presentations by organizing information.
• Identify challenges, research, and assist with developing solutions to keep initiatives moving forward.
• Develop and maintain SOPs, templates, workflows, and tracking systems to improve efficiency.
• Provide administrative and logistical support for meetings, events, and initiatives.
• Communicate professionally with stakeholders and coordinate follow-up as needed.
• Support additional projects and initiatives as assigned.

Skills

Organization

Time management

Communication

Problem solving

Independent work

Education

Bachelor’s degree

Tools

CRM systems

Project trackers

Spreadsheets

Databases

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Project Coordinator to support the planning, execution, and tracking of multiple projects and initiatives. This role is ideal for someone with experience coordinating timelines, managing deliverables, maintaining documentation, and collaborating with internal and external stakeholders. Project management experience is highly valued, and candidates from a variety of professional backgrounds are encouraged to apply.

The successful candidate will help ensure projects stay organized, deadlines are met, information remains accurate, and team members have the support and resources needed to complete their work.

Responsibilities

• Coordinate and monitor multiple projects by maintaining work plans, timelines, task assignments, documentation, and status updates.
• Track project progress, follow up on outstanding tasks, and escalade overdue items or potential issues to the appropriate team members.
• Collaborate with internal departments, vendors, partners, and other stakeholders to support project execution and maintain clear communication.
• Schedule meetings, prepare agendas and materials, track action items, and maintain organized project documentation.
• Monitor project deliverables, deadlines, approvals, contracts, and follow-up activities to ensure commitments are completed on time.
• Maintain accurate records and project information within databases, spreadsheets, CRM systems, and project management platforms.
• Prepare project reports, status updates, presentations, correspondence, and other materials by collecting, organizing, and validating information.
• Identify potential project challenges, conduct research, and assist with developing solutions to keep initiatives moving forward.
• Assist with developing and maintaining standard operating procedures, templates, workflows, and tracking systems to improve efficiency.
• Provide administrative and logistical support for meetings, events, and other organizational initiatives.
• Communicate professionally with internal and external stakeholders, responding to routine questions and coordinating follow‑up as needed.
• Support additional projects and administrative initiatives as assigned.

Qualifications

• 2+ years of experience in project coordination, project administration, program coordination, operations, or a related business environment preferred.
• Bachelor’s degree preferred; equivalent education, training, and professional experience may be considered.
• Strong organizational and time management skills, with the ability to manage multiple priorities while maintaining accuracy.
• Experience using project trackers, spreadsheets, databases, CRM systems, or project management platforms.
• Excellent written, verbal, and interpersonal communication skills.
• Strong follow‑through and the ability to proactively identify issues, communicate updates, and keep projects on track.
• Effective problem‑solving and research skills, with the ability to work independently and identify practical solutions.
• Proficiency with Microsoft Office, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook.
• Adaptable and comfortable learning new systems, processes, and business functions.
• Dependable, detail‑oriented, and collaborative, with the ability to work effectively in a fast‑paced environment.
• Previous experience in marketing, communications, associations, or nonprofits is a plus but not required.