Project Coordinator

Positive Investments; Arcadia (CA); On-site; USD 39,000 - 58,000; Full time

Job summary

Positive Investments in Arcadia, CA is seeking a Project Coordinator to provide comprehensive operational and administrative support across multi-department initiatives and execute special projects directed by executive leadership.

This temporary engagement offers strong potential to convert into a permanent role for a proactive professional who demonstrates ownership, agility, and exceptional follow-through.

Qualifications

• 1–3 years of experience in project coordination, executive administration, or corporate operational support.
• Associate or Bachelor's degree preferred (equivalent practical experience considered).
• Advanced proficiency with Microsoft Office Suite and collaboration/project tools.

Responsibilities

• Coordinate, track, and execute special projects from inception to completion under senior leadership guidance.
• Manage daily administrative workflows: documents, records, decks, data entry, and status reporting.
• Liaise across corporate departments, on-site teams, vendors, and external partners for timely deliverables.
• Maintain project timelines, deliverables, action-item logs, and post-meeting follow-ups.

Skills

Project coordination

Executive administration

Corporate operations support

Organizational multitasking

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Collaboration tools

Project management tools

Job description

About the Role

We are seeking an organized, proactive, and detail-oriented Project Coordinator to join our corporate headquarters team in Arcadia, CA. In this role, you will provide comprehensive operational and administrative support across multi-departmental initiatives and execute special projects directed by executive and senior leadership.

This is a temporary engagement with strong potential to convert into a permanent, long-term role for a high-performing professional who demonstrates ownership, agility, and exceptional follow-through.

Key Responsibilities

• Executive & Special Project Execution: Coordinate, track, and execute special projects assigned directly by senior leadership from inception to completion.

• Operational & Administrative Support: Manage daily corporate administrative workflows, including document preparation, records management, presentation decks, data entry, and status reporting.

• Cross-Departmental Collaboration: Liaise between corporate departments, on-site teams, vendors, and external partners to ensure timely deliverables and alignment with leadership objectives.

• Schedule & Milestone Tracking: Maintain project timelines, deliverables, action-item logs, and follow-ups to ensure key corporate milestones are met on schedule.

• Meeting Facilitation: Assist in preparing agendas, gathering meeting assets, taking concise minutes, and tracking post-meeting deliverables for executive-level meetings.

• Process Improvement: Identify opportunities to streamline administrative processes and enhance workflow efficiency across corporate operations.

Qualifications

• Experience: 1–3 years of experience in project coordination, executive administration, or corporate operational support.

• Education: Associate degree or Bachelor's degree in Business Administration, Communications, Management, or related field preferred (equivalent practical experience considered).

• Software Proficiency: Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration/project tools.

• Communication: Excellent written and verbal communication skills suitable for regular interaction with executive-level stakeholders.

• Organization & Detail: Strong organizational, analytical, and multitasking capabilities with proven ability to prioritize competing deadlines in a fast-paced environment.

• Discretion: Demonstrated ability to manage confidential company information with high professional integrity.