Project Assistant

Akkodis; Santa Clara (CA); On-site; USD 65,904,000 - 71,635,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

Paid leave

Short-term disability

commuter benefits

Job summary

Akkodis is seeking a detail-oriented Project Coordinator in Santa Clara, CA to provide administrative, operational, and coordination support to a Manager and team. You will organize meetings, prepare materials, track actions, and ensure timely follow-up.

Ideal candidates excel in fast-paced environments, manage multiple priorities, and communicate effectively with cross-functional teams. Strong MS Office skills and meticulous documentation are required.

Qualifications

• Experience in coordinating meetings and documenting outcomes.
• Strong organizational and follow-up skills are essential.
• Proficient in Microsoft Office applications and communications.

Responsibilities

• Provide day-to-day coordination and administrative support to the Manager.
• Schedule and coordinate meetings, calls, and team discussions.
• Prepare meeting materials, presentations, reports, and supporting documentation.
• Attend meetings and document notes, decisions, and action items.
• Track action items and ensure timely completion.
• Organize and maintain documents, reports, trackers, and records.
• Coordinate with internal teams and stakeholders on behalf of the Manager.
• Assist with PowerPoint presentations, Excel trackers, and reports.
• Manage calendars, meeting schedules, and communication as needed.
• Support timelines, deliverables, and priorities on projects.

Skills

Meeting coordination

Documentation

Organizational skills

Microsoft Office

Communication skills

Independent work

Tools

Excel

PowerPoint

Word

Outlook

Job description

We are seeking a highly organized and proactive Project Coordinator to provide day-to-day administrative, operational, and coordination support to a Manager and their team. This individual will help organize meetings, prepare documentation and materials, track action items, coordinate follow-ups, and ensure day-to-day activities are properly organized and completed.

The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, communicating with different teams, and keeping managers and stakeholders organized.

Pay Range: $23 - $25/hr (The rate may be negotiable based on experience, education, geographic location, and other factors.)

Key Responsibilities:

• Provide day-to-day coordination and administrative support to the Manager.
• Schedule and coordinate meetings, calls, and team discussions.
• Prepare meeting materials, presentations, reports, and supporting documentation.
• Attend meetings when required and document meeting notes, decisions, and action items.
• Track action items and follow up with team members to ensure timely completion.
• Organize and maintain documents, reports, trackers, and other business records.
• Coordinate with internal teams and stakeholders on behalf of the Manager.
• Assist with preparing PowerPoint presentations, Excel trackers, reports, and other documents.
• Manage calendars, meeting schedules, and communication as needed.
• Support project and operational activities by tracking timelines, deliverables, and priorities.
• Help organize team information and ensure important updates are communicated to relevant stakeholders.
• Handle multiple tasks and changing priorities in a professional and organized manner.

Required Skills:

• Experience in a Coordinator, Administrative Support, Executive Assistant, Project Coordinator, Program Coordinator, or similar role.
• Strong experience with meeting coordination and documentation.
• Experience taking meeting notes and tracking action items.
• Strong organizational and follow-up skills.
• Experience coordinating with multiple teams and stakeholders.
• Proficiency in Microsoft Office, including:
• Excel
• PowerPoint
• Word
• Outlook
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Attention to detail and strong documentation skills.

Preferred Skills:

• Experience supporting Managers, Directors, or leadership teams.
• Experience with project coordination or operational support.
• Experience creating reports, trackers, and presentations.

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.akkodis.com/en/privacy-policy.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers