Project Coordinator

Ultimate Staffing; Roseville (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Ultimate Staffing in Roseville, CA is seeking a highly organized Project Coordinator to support multiple projects on-site. You will coordinate schedules, track deliverables, and maintain documentation while facilitating communication among internal teams, clients, and vendors.

The role requires 2+ years of related experience, strong organizational skills, and proficiency with MS Office. You will manage meetings, action items, budgets, and PM systems, ensuring milestones are met in a fast-paced

Qualifications

• 2+ years of project coordination or related experience.
• Proficiency in MS Office; strong communication skills.
• Ability to work independently and in a team; detail-oriented.

Responsibilities

• Coordinate project activities, schedules, and timelines to meet milestones.
• Serve as main contact for project communication with teams, clients, and vendors.
• Prepare and organize project documentation, reports, contracts, and correspondence.
• Schedule meetings, take notes, track action items.
• Assist with proposal preparation and administrative support.
• Monitor progress and provide status updates to stakeholders.
• Track budgets, invoices, purchase orders, and expenses.
• Maintain records and update PM systems and databases.
• Coordinate vendor relationships, material orders, and logistics.
• Identify risks or delays and raise concerns to management.
• Support multiple projects with competing deadlines.

Skills

Strong organizational skills

Excellent verbal and written沟通

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Project Coordinator for our wonderful client in Roseville, CA!

We are looking for someone with a passion for coordinating schedules, tracking deliverables, maintaining documentation, and facilitating communication among internal departments, clients, and vendors. The ideal candidate will thrive in a fast-paced environment, possess excellent multitasking abilities, and have a strong administrative background with project support experience.

Key Responsibilities

We are seeking a highly organized and detail-oriented Project Coordinator for our wonderful client in Roseville, CA!

We are looking for someone with a passion for coordinating schedules, tracking deliverables, maintaining documentation, and facilitating communication among internal departments, clients, and vendors. The ideal candidate will thrive in a fast-paced environment, possess excellent multitasking abilities, and have a strong administrative background with project support experience.

• Coordinate project activities, schedules, and timelines to ensure milestones and deadlines are met.
• Serve as a primary point of contact for project-related communication with internal teams, clients, and vendors.
• Prepare, maintain, and organize project documentation, reports, contracts, and correspondence.
• Schedule meetings, take meeting notes, and track action items and follow-up tasks.
• Assist with proposal preparation, project planning, and administrative support functions.
• Monitor project progress and provide status updates to stakeholders.
• Track budgets, invoices, purchase orders, and project expenses as needed.
• Maintain accurate records and update project management systems and databases.
• Coordinate vendor relationships, material orders, and project logistics.
• Identify project risks, delays, or issues and communicate concerns to management.
• Support multiple projects simultaneously while prioritizing competing deadlines.

Qualifications

• 2+ years of project coordination, administrative, or related experience.
• Strong organizational, time management, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience with project management software is a plus.
• Ability to work independently and collaboratively in a team environment.
• High attention to detail and accuracy.

Preferred Skills

• Project coordination or project management support experience
• Proposal writing and document preparation
• Vendor and client coordination
• Budget tracking and reporting
• Construction, engineering, healthcare, professional services, or operations experience preferred

Competitive pay

Competitive pay: $22-$28/hour DOE

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.