Project Coordinator & Senior Admin Lead (Temp-to-Hire)

Scion Staffing, Inc.; New York (NY); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Hourly pay awareness

Temp-to-Hire

Onsite role in NYC

Ownership interaction

Impactful workflow optimization

Job summary

Scion Staffing has been engaged to conduct a search for a Project Coordinator / Senior Administrative Assistant in Long Island City, NY. This Temp-to-Hire, 100% onsite role offers direct collaboration with company ownership and a pivotal position in keeping client projects and day-to-day operations moving forward.

The candidate will independently manage multiple client, vendor, and operational workflows, track details, and ensure action items move to completion with minimal supervision.

Qualifications

• Experience owning projects, accounts, or administrative processes through completion.
• Strong project coordination and operations experience.
• Excellent organizational and prioritization skills with multiple deadlines.
• Professional communication with clients, vendors, leadership, and internal teams.
• Proactive, accountable, detail-oriented with sound judgment.

Responsibilities

• Coordinate multiple active projects from initiation through completion with deadlines and documentation.
• Communicate with clients, vendors, suppliers, and internal teams to keep projects progressing.
• Support quoting and proposals, track approvals, and maintain project documents.
• Handle scheduling, service appointments, pickups, deliveries, and other logistics.
• Maintain records related to vendors, purchases, costs, and invoicing readiness.
• Anticipate needs, identify delays, and suggest process improvements.

Skills

Project coordination

Vendor management

Executive administration

Client coordination

Operations

Office management

Job description

Scion Staffing has been engaged to conduct a search for a Project Coordinator / Senior Administrative Assistant in Long Island City, NY. This Temp-to-Hire, 100% onsite role offers direct collaboration with company ownership and a pivotal position in keeping client projects and day-to-day operations moving forward.

The candidate will independently manage multiple client, vendor, and operational workflows, track details, and ensure action items move to completion with minimal supervision.