Senior Administrative Assistant

Scion Staffing, Inc.; New York (NY); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Hourly pay awareness

Temp-to-Hire

Onsite role in NYC

Ownership interaction

Impactful workflow optimization

Job summary

Scion Staffing has been engaged to conduct a search for a Project Coordinator / Senior Administrative Assistant in Long Island City, NY. This Temp-to-Hire, 100% onsite role offers direct collaboration with company ownership and a pivotal position in keeping client projects and day-to-day operations moving forward.

The candidate will independently manage multiple client, vendor, and operational workflows, track details, and ensure action items move to completion with minimal supervision.

Qualifications

• Experience owning projects, accounts, or administrative processes through completion.
• Strong project coordination and operations experience.
• Excellent organizational and prioritization skills with multiple deadlines.
• Professional communication with clients, vendors, leadership, and internal teams.
• Proactive, accountable, detail-oriented with sound judgment.

Responsibilities

• Coordinate multiple active projects from initiation through completion with deadlines and documentation.
• Communicate with clients, vendors, suppliers, and internal teams to keep projects progressing.
• Support quoting and proposals, track approvals, and maintain project documents.
• Handle scheduling, service appointments, pickups, deliveries, and other logistics.
• Maintain records related to vendors, purchases, costs, and invoicing readiness.
• Anticipate needs, identify delays, and suggest process improvements.

Skills

Project coordination

Vendor management

Executive administration

Client coordination

Operations

Office management

Job description

Scion Staffing has been engaged to conduct a search for a Project Coordinator / Senior Administrative Assistant for an established, privately held company providing specialized products and services to commercial clients. This is a Temp-to-Hire, 100% onsite opportunity in Long Island City, NY, offering the opportunity to work directly with company ownership and play an integral role in keeping client projects and day-to-day operations moving forward.

POSITION OVERVIEW:

The Project Coordinator / Senior Administrative Assistant will provide high-level administrative and project coordination support to company ownership while independently managing multiple client, vendor, and operational workflows. This position is ideal for a proactive professional who excels at tracking details, anticipating needs, coordinating across multiple stakeholders, and ensuring projects and outstanding action items move through completion. The successful candidate will bring a strong sense of ownership and sound judgment, allowing leadership to confidently delegate projects and responsibilities with minimal oversight.

PERKS:

• Competitive hourly compensation of approximately $26–$28.50 per hour, depending on experience
• Temp-to-Hire opportunity with the intention of becoming a long-term position for the right candidate
• High-visibility role working directly with company ownership and contributing meaningfully to daily operations
• Opportunity to take ownership of projects, improve processes, and make a measurable impact on workflow efficiency
• Collaborative, hands-on environment with exposure to clients, vendors, suppliers, and multiple areas of the business

RESPONSIBILITIES:

• Independently coordinate multiple active projects from initiation through completion, maintaining project details, deadlines, documentation, outstanding action items, and follow-up.
• Communicate professionally with clients, vendors, suppliers, and internal teams to gather information, resolve routine issues, coordinate services, and keep projects progressing.
• Support quoting and proposal processes, track approvals, maintain work orders and project documentation, and proactively follow up on outstanding information or decisions.
• Coordinate scheduling, service appointments, pickups, deliveries, materials sourcing, purchasing, and other operational logistics based on project needs.
• Maintain organized records related to vendors, purchasing, materials, project costs, and invoicing readiness while assisting with vendor invoices and other administrative financial processes.
• Anticipate upcoming needs, identify potential delays or issues, independently prioritize competing responsibilities, and recommend opportunities to improve administrative processes and workflow efficiency.

QUALIFICATIONS:

• Demonstrated experience independently owning projects, accounts, operational workflows, or administrative processes through completion rather than solely providing task-based clerical support.
• Strong project coordination, operations, office management, executive administrative, account/client coordination, vendor management, or related professional experience.
• Excellent organizational and prioritization skills with the ability to manage multiple deadlines, interruptions, and changing priorities without losing track of outstanding responsibilities.
• Strong professional communication skills and experience coordinating with clients, vendors, suppliers, leadership, and cross-functional internal teams.
• Proactive, accountable, detail-oriented, and resourceful approach with strong judgment and the ability to determine when to independently resolve an issue and when escalation is appropriate.

COMPENSATION AND BENEFITS:

This exciting Temp-to-Hire opportunity offers an hourly pay rate of approximately $26–$28.50 per hour, depending on experience, qualifications, and final client approval. This position is 100% onsite in Long Island City, NY and is intended to provide a long-term career opportunity for the successful candidate. Additional benefit information and details regarding conversion to permanent employment will be discussed during the hiring process.

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.