Project Coordinator: Scheduling, Docs & PM Support

6AM City, LLC; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Ivy League Institute is seeking a Project Coordinator to provide administrative support to a department and collaborate with supervisors and specialists. The role involves contacting municipalities, permits, scheduling work and equipment, assembling job packets, and tracking training and progress.

The ideal candidate will excel in communication, be highly organized, and able to manage multiple projects with competing priorities while meeting deadlines.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Must have strong knowledge of MS Project, Visio, Excel, Word.
• Experience with SAP or Smartsheet is highly desired.

Responsibilities

• Provide administrative support to a department or individual and coordinate with supervisors and specialists.
• Schedule meetings, update project documents, and manage training records.
• Assist in information collection and validations; help prepare status reports and presentations.
• Support in creating work orders and monitoring progress and deadlines.
• Assisting supervisors and support staff as assigned.

Skills

Verbal communication

Written communication

Independent work

Time management

Organizational skills

Multi-tasking

Team collaboration

Tools

MS Project

Visio

Excel

SAP

Smartsheet

Job description

Ivy League Institute is seeking a Project Coordinator to provide administrative support to a department and collaborate with supervisors and specialists. The role involves contacting municipalities, permits, scheduling work and equipment, assembling job packets, and tracking training and progress.

The ideal candidate will excel in communication, be highly organized, and able to manage multiple projects with competing priorities while meeting deadlines.