Project Coordinator II

TALENT Software Services; Escondido (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

TALENT Software Services in Escondido, CA is seeking a Project Coordinator to provide administrative support to a department, coordinating permits, schedules, and project documents to keep projects on track.

The role requires strong MS Office skills, ability to manage multiple priorities, and effective communication with supervisors and teams. This on-site position offers growth in a hospital tech environment.

Qualifications

• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Excellent verbal and written communication skills. Ability to adapt communication style to suit different audiences. Effective facilitation skills and ability to facilitate group discussions and meetings.
• Ability to work independently with minimal direction and as a collaborative team member.
• Detail orientation and superior organization skills. Pro-active, self-starter, and excellent time management skills.
• Ability to effectively manage multiple projects, deliverables, and priorities simultaneously. Also, prioritize, multi-task, and meet deadlines with competing priorities.
• Assisting supervisors and support staff as assigned.

Responsibilities

• Provides the project manager support and assistance in scheduling meetings, documentation, updating project documents, communication and training. Updates the project plan. Assists in information collection and validations. Helps prepare status reports and presentations. Excellent oral and written communication skills are required. Must have strong knowledge of MS Project, Visio, Excel, Word.

Skills

Microsoft applications

Verbal & written communication

Independent work

Detail oriented

Time management

Multi-tasking

Project coordination

Tools

SAP

Smartsheet

MS Project

Visio

Excel

Word

Job description

Job Description

Project Coordinator

Provide administrative support to a department or individual. This person will be working closely with supervisors and specialists to, but not limited to, contacting municipalities, applying for permits, scheduling work and equipment, gathering and assembling job packets, making work orders, monitoring condition codes and closing jobs, monitoring and entering training as assigned and completed, and other duties as assigned (not to exceed 5% of duties).

• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Excellent verbal and written communication skills. Ability to adapt communication style to suit different audiences. Effective facilitation skills and ability to facilitate group discussions and meetings.
• Ability to work independently with minimal direction and as a collaborative team member.
• Detail orientation and superior organization skills. Pro-active, self-starter, and excellent time management skills.
• Ability to effectively manage multiple projects, deliverables, and priorities simultaneously. Also, prioritize, multi-task, and meet deadlines with competing priorities.
• Assisting supervisors and support staff as assigned.

Preferred Qualifications:

• Experience with SAP or Smartsheet is highly desired.

Provides the project manager support and assistance in scheduling meetings, documentation, updating project documents, communication and training. Updates the project plan. Assists in information collection and validations. Helps prepare status reports and presentations. Excellent oral and written communication skills are required. Must have strong knowledge of MS Project, Visio, Excel, Word.

Company Description

A top-tier Hospital, providing some of the best medical services

A global technology company specializing in cloud platforms, enterprise software, AI, productivity solutions, and digital transformation.