Project Coordinator II

TALENT Software Services; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Ivy League Institute is seeking a Project Coordinator to provide administrative support to a department and collaborate with supervisors and specialists. The role involves contacting municipalities, permits, scheduling work and equipment, assembling job packets, and tracking training and progress.

The ideal candidate will excel in communication, be highly organized, and able to manage multiple projects with competing priorities while meeting deadlines.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Must have strong knowledge of MS Project, Visio, Excel, Word.
• Experience with SAP or Smartsheet is highly desired.

Responsibilities

• Provide administrative support to a department or individual and coordinate with supervisors and specialists.
• Schedule meetings, update project documents, and manage training records.
• Assist in information collection and validations; help prepare status reports and presentations.
• Support in creating work orders and monitoring progress and deadlines.
• Assisting supervisors and support staff as assigned.

Skills

Verbal communication

Written communication

Independent work

Time management

Organizational skills

Multi-tasking

Team collaboration

Tools

MS Project

Visio

Excel

SAP

Smartsheet

Job description

Job Description

Project Coordinator

Provide administrative support to a department or individual. This person will be working closely with supervisors and specialists to, but not limited to, contacting municipalities, applying for permits, scheduling work and equipment, gathering and assembling job packets, making work orders, monitoring condition codes and closing jobs, monitoring and entering training as assigned and completed, and other duties as assigned (not to exceed 5% of duties).

• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Excellent verbal and written communication skills. Ability to adapt communication style to suit different audiences. Effective facilitation skills and ability to facilitate group discussions and meetings.
• Ability to work independently with minimal direction and as a collaborative team member.
• Detail orientation and superior organization skills. Pro-active, self-starter, and excellent time management skills.
• Ability to effectively manage multiple projects, deliverables, and priorities simultaneously. Also, prioritize, multi-task, and meet deadlines with competing priorities.
• Assisting supervisors and support staff as assigned

Preferred Qualifications

• Experience with SAP or Smartsheet is highly desired.

Provides the project manager support and assistance in scheduling meetings, documentation, updating project documents, communication and training. Updates the project plan. Assists in information collection and validations. Helps prepare status reports and presentations. Excellent oral and written communication skills are required. Must have strong knowledge of MS Project, Visio, Excel, Word.

Company Description

One of the Ivy League Institutes