Project Coordinator — Scheduling, Docs & Meetings

Baker Group; Des Moines (IA); On-site; USD 45,000 - 70,000; Full time

Job summary

Baker Group is seeking a Project Coordinator to support Project Managers and Business Unit Leaders with administrative tasks, scheduling, and document management. The role involves maintaining plans, posting RFIs/ASIs, and coordinating owner training and permit compliance.

Two years of relevant experience are required, along with proficiency in Microsoft Office and Bluebeam. Occasional site visits may be necessary as projects progress.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Communication

Organization

Attention to detail

Tools

Microsoft Office

Bluebeam

Job description

Baker Group is seeking a Project Coordinator to support Project Managers and Business Unit Leaders with administrative tasks, scheduling, and document management. The role involves maintaining plans, posting RFIs/ASIs, and coordinating owner training and permit compliance.

Two years of relevant experience are required, along with proficiency in Microsoft Office and Bluebeam. Occasional site visits may be necessary as projects progress.