Project Coordinator: Scheduling, Docs & Meetings

Baker Group; Louisville (KY); On-site; USD 40,000 - 54,000; Full time

Job summary

Baker Group is seeking a Project Coordinator to support the Project Manager with administrative tasks, scheduling, and document control in Louisville, KY. The role focuses on keeping plans current, managing meetings, and ensuring timely communication across business units.

Qualified candidates have at least two years in a coordinating or admin role, strong MS Office and Bluebeam skills, and excellent written and verbal communication. This position requires on-site work and attention to detail.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).
• Excellent verbal and written communication, with strong organizational skills.

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to, creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Verbal and written communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Bluebeam PDF

Job description

Baker Group is seeking a Project Coordinator to support the Project Manager with administrative tasks, scheduling, and document control in Louisville, KY. The role focuses on keeping plans current, managing meetings, and ensuring timely communication across business units.

Qualified candidates have at least two years in a coordinating or admin role, strong MS Office and Bluebeam skills, and excellent written and verbal communication. This position requires on-site work and attention to detail.