Project Coordinator

Baker Group; Louisville (KY); On-site; USD 40,000 - 56,000; Full time

Job summary

The Baker Group seeks a Project Coordinator to work alongside the Project Manager, handling administrative tasks to ensure projects stay organized, on schedule, and within established budgets. The role covers proposals, calendar management, and maintaining critical documents to support project success.

Typical duties include updating drawings, coordinating weekly meetings, prefill startup manuals, and generating O&M manuals while coordinating with vendors.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Responsibilities

• Provide administrative support to project leaders, including creating and maintaining spreadsheets and calendars.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC.
• Schedule and coordinate weekly job meetings, track attendance, update agendas, and record minutes.
• Prefill start up manuals.
• Create O&M manuals electronically, request information from vendors.
• Schedule owner training and reviews upon job completion.
• Ensure valid permits are maintained on jobs.
• Cross train with other Project Coordinators.

Skills

Communication

Organization

Attention to detail

Tools

Microsoft Office

Bluebeam

Job description

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Minimum Education & Experience Required To Perform Essential Functions

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

EQUIPMENT/TOOLS

• Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.