Project Coordinator

Baker Group; Des Moines (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Baker Group in Des Moines is seeking a Project Coordinator to support project managers with administrative tasks, documentation, and scheduling. The role emphasizes organization, communication, and accuracy.

Responsibilities include maintaining plans, coordinating weekly meetings, preparing manuals, handling permits, and coordinating training and vendor information. This on-site position requires at least two years of related experience.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Responsibilities

• Provide admin support to Business Units Leaders and Project Managers; manage spreadsheets, proposals, calendars, and documents
• Update plans and drawings by posting RFIs, ASIs, PRs, and ITCs
• Schedule and coordinate weekly job meetings; track attendance, update schedules, and record minutes
• Prefill startup manuals for projects
• Create O&M manuals; request vendor information and log responses
• Schedule owner training and reviews after job completion
• Ensure permits are current on active jobs
• Cross-train with Project Coordinators in other Business Units

Skills

Verbal communication

Written communication

Organization

Attention to detail

Tools

Microsoft Office Suite

Bluebeam

Job description

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Minimum Education & Experience Required To Perform Essential Functions

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

EQUIPMENT/TOOLS

• Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.