Strategic Project Coordinator - Scheduling, Docs & Support

Baker Group; Des Moines (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Baker Group in Des Moines is seeking a Project Coordinator to support project managers with administrative tasks, documentation, and scheduling. The role emphasizes organization, communication, and accuracy.

Responsibilities include maintaining plans, coordinating weekly meetings, preparing manuals, handling permits, and coordinating training and vendor information. This on-site position requires at least two years of related experience.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Responsibilities

• Provide admin support to Business Units Leaders and Project Managers; manage spreadsheets, proposals, calendars, and documents
• Update plans and drawings by posting RFIs, ASIs, PRs, and ITCs
• Schedule and coordinate weekly job meetings; track attendance, update schedules, and record minutes
• Prefill startup manuals for projects
• Create O&M manuals; request vendor information and log responses
• Schedule owner training and reviews after job completion
• Ensure permits are current on active jobs
• Cross-train with Project Coordinators in other Business Units

Skills

Verbal communication

Written communication

Organization

Attention to detail

Tools

Microsoft Office Suite

Bluebeam

Job description

The Baker Group in Des Moines is seeking a Project Coordinator to support project managers with administrative tasks, documentation, and scheduling. The role emphasizes organization, communication, and accuracy.

Responsibilities include maintaining plans, coordinating weekly meetings, preparing manuals, handling permits, and coordinating training and vendor information. This on-site position requires at least two years of related experience.