Project Coordinator

Baker Group; Louisville (KY); On-site; USD 40,000 - 54,000; Full time

Job summary

Baker Group is seeking a Project Coordinator to support the Project Manager with administrative tasks, scheduling, and document control in Louisville, KY. The role focuses on keeping plans current, managing meetings, and ensuring timely communication across business units.

Qualified candidates have at least two years in a coordinating or admin role, strong MS Office and Bluebeam skills, and excellent written and verbal communication. This position requires on-site work and attention to detail.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).
• Excellent verbal and written communication, with strong organizational skills.

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to, creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Verbal and written communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Bluebeam PDF

Job description

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Minimum Education & Experience Required To Perform Essential Functions

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

EQUIPMENT/TOOLS

• Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.