Project Coordinator - Admin & Scheduling Specialist

Baker Group; Louisville (KY); On-site; USD 40,000 - 56,000; Full time

Job summary

The Baker Group seeks a Project Coordinator to work alongside the Project Manager, handling administrative tasks to ensure projects stay organized, on schedule, and within established budgets. The role covers proposals, calendar management, and maintaining critical documents to support project success.

Typical duties include updating drawings, coordinating weekly meetings, prefill startup manuals, and generating O&M manuals while coordinating with vendors.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Responsibilities

• Provide administrative support to project leaders, including creating and maintaining spreadsheets and calendars.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC.
• Schedule and coordinate weekly job meetings, track attendance, update agendas, and record minutes.
• Prefill start up manuals.
• Create O&M manuals electronically, request information from vendors.
• Schedule owner training and reviews upon job completion.
• Ensure valid permits are maintained on jobs.
• Cross train with other Project Coordinators.

Skills

Communication

Organization

Attention to detail

Tools

Microsoft Office

Bluebeam

Job description

The Baker Group seeks a Project Coordinator to work alongside the Project Manager, handling administrative tasks to ensure projects stay organized, on schedule, and within established budgets. The role covers proposals, calendar management, and maintaining critical documents to support project success.

Typical duties include updating drawings, coordinating weekly meetings, prefill startup manuals, and generating O&M manuals while coordinating with vendors.