Project Coordinator – Procurement & Estimating

LeFrak; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

LeFrak is looking for an organized Project Coordinator to join its Procurement team in New York. The role involves supporting procurement processes, coordinating vendor onboarding, and assisting in project and cost estimations. Candidates should have a Bachelor's Degree (preferably in Engineering) and 1-2 years of experience in vendor management or project coordination. Strong organizational skills and proficiency in Microsoft Office are essential. Join LeFrak to contribute to our ongoing projects and help in the effective execution of procurement activities.

Qualifications

• Bachelor's Degree is required; Engineering focus preferred.
• 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred.

Responsibilities

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation.
• Maintain vendor information in procurement systems and ensure accuracy.
• Support RFP processes by gathering vendor quotes and coordinating communication.
• Track vendor compliance, performance metrics and prepare project status reports.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite

Analytical mindset with attention to detail

Education

Bachelor's Degree in Engineering or related field

Tools

Ivalua

Yardi

Job description

General Summary

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement team. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities.

Essential Job Functions/Responsibilities

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors
• Track vendor compliance, insurance renewals, and performance metrics
• Assist in creating and maintaining procurement and estimating project schedules
• Track milestones, deliverables, and budget updates for active projects
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
• Support the preparation of project status reports and presentations for leadership review
• Gather and organize cost data from vendors and subcontractors for estimating purposes
• Assist in preparing cost analyses and bid leveling sheets for management review
• Research market pricing and trends to support accurate cost estimates
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
• Maintain organized digital records for vendor documentation, contracts, and project files
• Prepare reports, spreadsheets, and presentations as needed

Qualifications

• Bachelor's Degree is required; Engineering focus preferred
• 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred

Skills

• Strong organizational and time management skills with the ability to handle multiple priorities
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Analytical mindset with attention to detail and accuracy