Project Coordinator

Realty Operations Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) Plan

Profit Sharing

Health Savings Account

Flexible Spending Accounts for Medical

Job summary

Realty Operations Group is seeking an organized Project Coordinator to join our Procurement team. You will support procurement processes, vendor onboarding, cost estimating activities.

Responsibilities include vendor onboarding, data management in Ivalua and Yardi, assisting with RFPs, site coordination, tracking milestones and budgets, and preparing reports for leadership.

Qualifications

• Bachelor's degree required; Engineering focus preferred.
• 1-2 years of vendor management, project coordination, and/or estimating support in construction or real estate development preferred.

Responsibilities

• Assist in vendor onboarding by collecting, reviewing and tracking documentation.
• Maintain vendor information in procurement systems and ensure data accuracy.
• Support RFP processes by gathering quotes, preparing bid comparisons, and coordinating with suppliers.
• Coordinate site visits, pre-bid meetings and clarification calls with vendors.
• Track vendor compliance, insurance renewals and performance metrics.
• Assist in creating procurement and estimating project schedules.
• Track milestones, deliverables and budget updates for active projects.
• Coordinate with internal teams to ensure smooth project execution.
• Support preparation of project status reports and presentations for leadership.
• Gather and organize cost data from vendors and subcontractors for estimating.

Skills

Organizational skills

Communication

Microsoft Office

Analytical mindset

Vendor management

Project coordination

Education

Bachelor's degree

Tools

Ivalua

Yardi

Microsoft Office Suite

Job description

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement team. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities.

Essential Job Functions/Responsibilities:

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
• Track vendor compliance, insurance renewals, and performance metrics.
• Assist in creating and maintaining procurement and estimating project schedules.
• Track milestones, deliverables, and budget updates for active projects.
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
• Support the preparation of project status reports and presentations for leadership review.
• Gather and organize cost data from vendors and subcontractors for estimating purposes.
• Assist in preparing cost analyses and bid leveling sheets for management review.
• Research market pricing and trends to support accurate cost estimates.
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
• Maintain organized digital records for vendor documentation, contracts, and project files.
• Prepare reports, spreadsheets, and presentations as needed.

Qualifications:

• Bachelor's Level Degree is required; Engineering focus preferred
• 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred

Skills:

• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Analytical mindset with attention to detail and accuracy.

Company Benefits:

The Company offers a benefits package which includes Medical, Dental, Vision, 401(k) Plan, Profit Sharing, Health Savings Account, Flexible Spending Accounts for Medical and Dependent Care, Pre-Tax Transit Program, Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, Long Term Disability, Paid Time Off (PTO) and Company Paid Holidays.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.